Campus Safety PoliciesCampus Safety Policies
The Campus Safety Office is structured within the Rhodes’ Division of Student Affairs, putting Campus Safety in close contact with all aspects of student life.
The primary mission of the Campus Safety Department is to preserve the safety and security of the campus community to enable the mission of the College to go forward. This mission includes comprehensive efforts aimed at protecting our community from threats to both person and property. Although the Campus Safety staff is considered a private security and safety force, they are responsible for enforcement of all State and local laws, College policies and procedures, security, safety, and emergency responses. As a “first responder” Campus Safety stands ready and well trained to provide support services to meet the many and varied needs of the Rhodes Community.
Due to the importance of Campus Safety, students are advised that it is a specific offense of the student code of conduct to fail to comply with the directions of a College official including those of Campus Safety or to fail to identify oneself to a College official including those officers in Campus Safety.
Building Access ControlBuilding Access Control
Students may need access to certain academic and administrative areas in pursuit of their studies or work-study duties outside normal working hours or when those in control of the area are not present. If time authorization limits are not indicated on the access request, it will be assumed that access is limited to that building’s regular business hours. Otherwise, if time limits are not indicated, access after regular business hours will not be granted.
Similarly, members of the faculty and staff may from time to time have a temporary need to be admitted to areas other than their normal place of work.
At the same time, the College has the duty and responsibility to ensure that those utilizing its facilities work and study in a safe, secure environment, and that their property and that of the College is safeguarded.
In an effort to both increase security and decrease access time, selected locations have been designated to be equipped with combination type locking devices. This will allow the competent authority of that area to issue access authority independently of Campus Safety by releasing combination code to those authorized to have access. Those locations include:
- Clough Hall rooms 111, 312, 319, and 206;
- Hassell Hall (Music Library);
- King Hall (Phon-A-Thon Room);
- Ohlendorf Hall room 421 (SUN Lab);
- McCoy Theatre (Costume Room); and
- The Payton Nalle Rhodes, Tower, room 326 (Lab).
- Campus Safety will access exterior doors of buildings as requested for above interior access.
Accordingly, the following procedure is prescribed for access to campus buildings:
Access List: Students.
When students need to get into an academic or administrative building under the conditions described above, they must request authorization from the appropriate departmental representative (i.e., the faculty or staff member who is responsible for the area). The departmental representative must forward written authorization to the Campus Safety Office, where it will be kept on file. Authorizations may also be transmitted via computer e-mail, but telephoned or verbal authorizations cannot be accepted. The access authorization should include the student’s name, the area to which access is to be granted, day and time restrictions (if any), and the duration of the authorization. Access authorizations will be assumed to be for the current academic term unless stated otherwise.
Keys to academic and administrative areas will not be issued to students.
Access List: Faculty and Staff.
When faculty or staff need to enter an academic or administrative area under the conditions described above, they may request authorization from an appropriate departmental representative as described above. Alternatively, faculty and staff members may request that they be issued keys, subject to the Key Control Policy.
Persons who have been placed on the access list may personally appear at the Campus Safety Office to register and be admitted to the areas for which access is authorized. Alternatively, they may telephone Campus Safety and be met at the area/building by a representative of Campus Safety, if someone is available.
Persons granted access should notify Campus Safety when their business is completed, so that a record of occupancy may be maintained in the event of an emergency, and so that the area may be secured when it has been vacated.
Students working in an area when it is being secured at the end of the day must meet the requirements of the access control system in order to remain in the area. Persons who have gained access properly are not authorized to grant access to others. Any student not on the approved Access List will be required to leave the area.
Certain areas such as the Writing Center, the Computer Labs, and the Language Center are restricted and not subject to access authorizations except by certain individuals responsible for their operation.
College policy regarding on-campus solicitation prohibits door-to-door sales, sales meetings with groups, and, with very few exceptions, all of which must be approved by the Dean of Students, “setting up shop” on campus.
Salespeople may not meet with individual students on campus unless they have prearranged appointments. Because of past unpleasant experiences, members of the College community are advised to be wary of the following situations:
Anyone who asks for money in exchange for a product or service which he or she claims is endorsed by or connected with Rhodes. (Excluded are tuition, room, board, books, and fundraising-related services which obviously are College sponsored.)
Salespeople (particularly the very persistent ones) wanting names of students or permission to see students.
Campus Alert PolicyCampus Alert Policy
When a crime occurs that poses a threat to the campus community, a timely warning will be issued. There are two types of threats; those that pose an imminent threat to our college and require immediate action, and those that allow for community members to make informed choices in their day-to-day activities.
1. Imminent Threats
When the college experiences an immediate threat to life or a significant safety hazard, the Director of Campus Safety or his/her designee will alert faculty, staff and students as soon as possible, by the most appropriate means possible. This notice will most likely contain a short mandate depending upon the situation and information available, and should include a reason for the mandate.
The Director or his/her designee should continue to communicate updates in this fashion until such time that the imminent threat no longer exists, has been minimized or communications responsibilities have been transferred to law enforcement or another authority.
2. Informative Safety Alerts
When information becomes available that does not rise to the level of an imminent threat, but it is an on-going crime problem or may pose a threat to Rhodes College or our community, the following steps should be taken;
The Director of Campus Safety consults with the Associate Dean or Dean of Students to determine if a report represents such a threat. If it is determined that an alert should be sent the Director of Campus Safety will draft the message, if needed utilizing the assistance of the Director of Communications. Prior to sending the message two members of staff will review the content, one of which must be from the President’s staff.
The alert typically contains the following information about the event: date, time, location, and criminal activity. This information will generally be distributed by email. It should be verifiable information that has value in regards to content and timing.
The Clery Act, enacted by the Congress and signed into law by the President in 1990 as the Crime Awareness and Campus Security Act of 1990, requires all institutions of higher education to make timely warning reports to the campus community on certain crimes that represent a continuing threat to students and employees and that were reported to officials with significant responsibility for student and campus activities, campus police or local police. These reports according to the legislation will be disseminated in a manner that will aid in the prevention of similar occurrences.
Rhodes College is equipped with several tools to communicate emergency situations. These include, but are not limited to email, RhodesAlert (Mass texting & calling) and an addressable outdoor warning system.
Rhodes Alert & Outdoor Warning Siren
In the event of an emergency, students will be notified in the most expeditious manner possible. This may be with the outdoor warning siren and/or with the Rhodes Alert System. The alert system will email, text message and call telephone numbers previously supplied by the student. Students should take these warnings seriously and follow all instructions provided. Inclement weather delays and closing will be communicated via Rhodes Alert.
Emergency PreparednessEmergency Preparedness
Rhodes provides planning to minimize danger to life, health, and property from emergencies or other critical incidents should they arise. Included in planning are necessary and prudent steps to assure continuity of operations and restoration of academic and other activities as quickly as possible following an emergency.
The foundation for such planning is based on the following priorities:
- Protection of human life;
- To prevent and minimize personal injury;
- Reduce exposure of Rhodes′ physical assets;
- Optimize loss control for assets where exposure cannot be reduced;
- Restore normal operations as soon as possible.
With these priorities as a foundation, the plan facilitates a quick and efficient move from normal to emergency operations and back.
Extreme WeatherExtreme Weather
Rhodes′ extreme weather policy provides for making a decision to close or to delay opening the College when weather conditions warrant. There are three specific provisions for communicating that decision to all students, faculty and staff. These procedures will be used only if Rhodes closes or if its schedule is altered. If the College is closed or opening is delayed, all Physical Plant and Campus Safety personnel should contact their supervisors for information about their schedules.
- An email, voice and text message will be sent to your cell phone and email address.
- The decision will be communicated to the following local media stations, which will announce the decision. Please do not call them for closing or opening information.
WMC-TV CH. 5
WREG-TV CH. 3
WKNO FM 91.1
WMC AM 790
WMC FM 100
WREC AM 600
Rock 103 FM
If you have a cable connection in the residence halls, you can also check for information on cable station 119.
Guests and VisitorsGuests and Visitors
Rhodes has always welcomed guests and visitors to the campus. However, we also recognize that there are certain identification, safety and security problems attendant with this practice. Therefore, it is essential that guidelines be established to insure the well being of the College community. While it is impossible to cover every variable, the following general policies apply with respect to visitors to the campus.
Visitors to the campus are generally prospective students and parents, alumni, and those who have business with academic or administrative departments. Once the identity and purpose of these persons are confirmed they should always be made to feel welcome and accorded the same amenities that faculty, staff and students are allowed.
Guests of students are welcome on campus. Guests staying with a student overnight along with their host-student must register with Campus Safety in person. Guests are expected to remain under the auspices of the host student and the host student bears the responsibility for the guest′s behavior and compliance with campus policy. Rhodes accessible keys should never be loaned to guests. Guests are not allowed during exams. When it appears that guests have been completely abandoned by a host, they will be asked to leave the campus. Host responsibilities for a guest should not be transferred from one student to another.
Visitors arriving at a Welcome Center to see a student, faculty member or staff person, will be detained until the host can be located by the officer by phone. If the host cannot be located, the visit will not be allowed. If the host is located, he/she must authorize the visit before entry is allowed. Students expecting a visitor, who is not staying overnight, may call the Campus Safety Welcome Centers (Bailey - #3894; Phillips - #3883) and advise the officer on duty whom to expect, the time of arrival, and the name of the host. If this is done, the visit is allowed regardless of phone confirmation of visit. If you′re unable to connect to a Welcome Center, you may call the Campus Safety Control Center at #3880.
Identification CardsIdentification Cards
All students and employees are required to have a Lynx Card I.D. Members of the Rhodes community may be asked by Campus Safety Officers to identify themselves with their Lynx Cards. Lynx Cards are also required by the Barret Library to check-out books and for admission to various College events.
Lynx Cards are made for first-year students at the beginning of each school year, and for faculty and staff periodically during the school year. New and replacement cards are produced by Campus Dining Services (Aramark) located in the Catherine Burrow Refectory. Lost cards may be replaced for a $25 fee.
The Lynx Card can also be used as a debit card to make purchases in the Bryan Campus Life Center Lynx Lair and the Rhodes Bookstore. Funds can be deposited into the Lynx$ account at Rhodes Express during normal business hours. Purchases made in the Lynx Lair or Bookstore are deducted from the Lynx$ account and the new balance is displayed to the cardholder at the point of sale. Further information regarding the use of Lynx$ is available at Rhodes Express.
Key ControlKey Control
Issuance of Keys: Faculty and Staff. Faculty and staff may be issued keys to the office in which they work and to the exterior door to the building in which the office is located. Keys to faculty or staff offices will not be issued to students.
Request for keys must be submitted on a Physical Plant work order, and will be subject to the approval of the Director of Campus Safety. The work order should indicate the specific location of the door and the name of the person who will have custody of the key and specific reasons outlining need for a key. Additional information may be sought by the Director of Campus Safety from the requesting party. If the request is approved, the requesting party will be emailed for pick up at Rhodes Express.
When the key is picked up, the individual to whom it is issued must sign personally a custody receipt for the key. No one may sign the custody receipt for another person.
If the key is a replacement for a previously issued key that is no longer needed due to change of work place, the key that is no longer needed must be turned in before a new key can be issued; it may not be "passed on" to another person.
If a key request is denied, the person requesting the key may appeal to the Vice President for Finance and Business Affairs.
If access is needed to an area on a temporary basis, the Access List system should be considered as an alternative to the issuance of a key.
Return of Keys: Faculty and Staff. Faculty and staff whose employment with the College is ending must turn in all previously issued keys before the final paycheck is released.
Keys will be turned in to the Director of Campus Safety, who will verify that all issued keys have been turned in.
Keys may not be "passed on" to other faculty and staff.
Custody of Keys. All persons will maintain personal custody of any keys issued to them. Keys, which are maintained at a department level for check-out as needed, must be carefully controlled and accounted for with a sign-out/sign-in system within the department.
Replacement of Broken Keys. Broken keys will be replaced upon request at no charge if the broken key is turned in. However, the Director of Campus Safety will verify that the original key was properly issued.
Replacement of Lost Keys. Lost keys will be replaced at the cost of the new key. However, the Director of Campus Safety will verify that the original key was properly issued.
If, in the judgment of the Director of Campus Safety, the loss of a key represents a potential breach of security or compromise of the safety or security of persons or property, the Director of Campus Safety may direct that the lock be re-keyed and all costs involved be charged to the department responsible for custody of the key.
Parking RegulationsParking Regulations
The Occupational Safety and Health Act (OSHA), Memphis Fire Protection Laws and insurance regulations as well as general safety precautions make parking and traffic control on campus a necessity. Written regulations and appropriate signage are established to facilitate traffic flow, control parking and protect fire lanes and unloading areas as are designated. In consultation with the Rhodes Student Government, the Social Regulations Council, the Traffic Appeals Committee and various other representatives of the Rhodes community, regulations and procedures have been developed for using a motor vehicle on campus. Details are furnished in the Campus Safety Brochure, and both the Student Handbook and College Handbook. If you have any questions, please contact the Campus Safety office at (843) 3880.
Registration of Motor Vehicles. All members of the Rhodes community who park on campus are required to register their vehicles, motorcycles and bicycles with the Campus Safety Department and display a current registration decal, if they plan on either driving or parking on campus property. If a member of the Rhodes community drives a vehicle or motorcycle on campus, it must be registered with either a permanent or temporary registration decal. (Exceptions only by the direction of the Campus Safety Director)
All students will go online and complete the Request for Parking Permit form found after going to Campus Safety, then Parking on the left side of the web page. This is to be completed for cars, motorcyclees and bicycles.
Students who intend to use a vehicle on campus have to have a decal displayed. After having registered online, students will be notified via email to pick up the decals at Rhodes Express in Burrow.
Students who will not be using a vehicle on campus and/or plan to park off campus should also complete the appropriate portion of the same form and return it to the Campus Safety Office.
Faculty and Staff should register their vehicles online. Persons choosing not to register their vehicles for campus parking must still abide by all "off campus" parking regulations as listed below.
Decals are colored to indicate registration information and specified parking areas. They must be properly affixed to the lower left, inside driver′s side front windshield.
Handicap Parking (to include temporary handicap).
Vehicles parked in handicap spaces must display proper handicap placard or license information. The Memphis Police Department and Campus Safety can also cite violations with fines of $50 to $100.
If a "temporary" handicap need arises for students, petition must be made to the Director of Disability Services.
Vehicle Use on CampusVehicle Use on Campus
When a Campus Safety officer is on duty at any entrance onto the campus, drivers must stop or slow down enough to be acknowledged and identified before entering.
Moving Vehicle Regulations
The maximum posted speed limit is 15 mph. Vehicle operators must have their vehicles under control at all times and further give the appearance that control is being maintained. Speeding or the appearance of speeding or the appearance of lack of control may constitute "Reckless Driving", a misdemeanor under Tennessee Code Annotated. Such instances may result in the involvement of police services. It is also a standard of all traffic law to practice courtesy and good judgment at all times when behind the wheel.
Driving under the influence of drugs/alcohol on campus is strictly prohibited and will be prosecuted with police involvement.
Driving is permitted only on designated, surfaced drives. No vehicles are allowed on grass, lawns or fields without special permission.
"Disregarding Stop Sign Violations" will also be cited as a moving violation.
No Parking Areas
Off ramps, such as those behind Clough Hall and Rhodes Physics Tower provide access to buildings for fire fighting equipment and must remain open. Additionally, off ramps provide routes of egress to open areas from many of the campus buildings in case of fire and must be kept free of parked vehicles. If a space is not laned or marked as a parking space, it is considered a violation to park in the space and will be cited as such.
Fire lanes are currently designated as follows:
- The lane north/south between Clough Hall and the Physics Tower and Voorhies, Townsend, Williford and Robinson Halls.
- The lane north/south between Kennedy Hall and Halliburton Tower and the Robb/White/Ellett Halls, the Refectory, and the Health Center and the Bryan Campus Life Center known as Thomas Lane.
- From the “Y” at sorority row east to the Charles Place Gate.
- East Village Lane between North Parkway and Bailey Lane.
Gates and barriers at most of these locations are accessible with Fire Department and Campus Safety key devices only. Persons who park in these areas are not only in violation of Rhodes parking regulations, but of the City of Memphis Ordinances as well. Violators′ vehicles will be towed by the City of Memphis in addition to a citation from the Memphis Police Department and Rhodes. Rhodes Campus Safety may also two and cite violators′ vehicles.
All legal parking areas within the college complex are clearly indicated both on site and in publications. Parking in areas other than those properly lined as parking spaces is a violation and will be cited. Parking along curbs, unless clearly marked as a parking space or unless otherwise authorized is strictly prohibited.
Visitor parking is considered "reserved" twenty-four hours per day, seven days a week. Areas designated as visitor parking are strictly reserved for visitors to the campus only. Unauthorized parking will be cited and vehicle may be towed.
Off Campus Parking
While parking on campus is recommended, those who choose to park on streets near Rhodes should be aware of restrictions imposed by both the City of Memphis and also those regulations held by Rhodes College. All persons are expected to comply with the below "off campus" parking regulations.
City of Memphis parking restrictions are so marked.
Rhodes College restricts parking in the following areas where no Rhodes community members are allowed to park: 1) North side of Snowden west of University; 2) South side of Snowden, west of the alley behind Stewart Hall, 3) North side of Tutwiler, west of the entrance to Spann/Stewart Parking lot, 4) South side of Tutwiler, 5) the entire perimeter of Evergreen Church to include the north curb along Tutwiler and the east curb along University St. These restrictions apply to all members of the Rhodes community.
These restrictions are lawfully supported under an agreement heretofore made with the Vollintine-Evergreen Community Association and Rhodes under the direction of the Shelby County Land Use Board.
Temporary Parking Locations
Temporary parking for loading and unloading have been designated and so marked. These areas are for the specific use of loading and unloading and authorized for fifteen (15) minute periods only and further for loading and unloading only. Use of these areas for any other reason is strictly prohibited.
Obstructing Traffic Charges
If a vehicle is parked in such a way whereby two vehicles cannot pass abreast of each other safely because of the parked vehicle, it will be cited for obstructing traffic.
Use of Emergency Flashers
Use of emergency flashers DOES NOT justify parking in violation of regulations and IS NOT an appropriate cause for appeal. Use of flashers does not legitimize a violation of parking regulations. Time elapsed is not an element of a violation. Violating a parking regulation "for only two minutes to run inside" is not a defense for the violation.
Fines assessed for traffic and parking violations are indicated on the citation. Payment of the fine is required within ten (10) days of the date of issue regardless of intentions to appeal. If an appeal results in a voided citation, the cashier′s office will issue a refund. If an appeal is not made by the 10th calendar day following the citation, it will not be considered for appeal.
Appeal of Citations
If students or employees of the college believe they have received a citation in error, they may ask for an appeal of the charges through the Traffic Appeals Board. This board is made up of representatives from the faculty, staff and student populations and is also very involved in the development of all traffic and parking control regulations.
To file an appeal, the student or employee must do so within (10) calendar days of the offense. Otherwise the right to appeal is forfeited. Students and employees must also pay the fine cited before the appeal is heard. If the appeal results in a voided citation, the cashier′s office will issue a refund. An appeal may be written on the back of the citation copy or a letter attached to the citation. All appeals will be heard before the end of the academic year and all will be notified of the outcome.