VIII. Options and Procedures for Reporting or Disclosing Title IX Incidents of Sex/Gender Discrimination or Sexual Misconduct

A.  Options for Reporting to Rhodes Under This Policy
Anyone can report an incident of sex/gender discrimination or sexual misconduct to Rhodes (a “Report”). A Report can be made by any individual who is a victim or survivor of sex/gender discrimination or sexual misconduct, who has been affected by sex/gender discrimination or sexual misconduct, or who has knowledge of sex/gender discrimination or sexual misconduct happening to or affecting someone else. A Report may be made anonymously (see Section X).

Rhodes strongly encourages all individuals to report incidents of sexual misconduct and sex/gender discrimination even if the individual does not intend to pursue a Complaint. Even if Rhodes does not have jurisdiction over the Respondent, Rhodes may take prompt action to provide supportive measures for the safety and well-being of any affected person and the broader Rhodes community. No person should assume that an incident has already been reported by someone else or that Rhodes already knows about a particular situation.

In order to make a Report to Rhodes, a reporting individual may do one or more of the following:

  • Report the incident to the Title IX Coordinator via email to TitleIX@rhodes.edu, by calling 901-843-3606, or by submitting an online Report form available at http://sites.Rhodes.edu/TitleNine. See Section I for the Title IX Coordinator’s contact information. Reporters are encouraged, but not required, to direct their Reports to the Title IX Coordinator.

 

A Report may also be made to the Provost, the Director of Human Resources and the Deputy Title IX Coordinators. 

  • Report the incident to any faculty or staff member, Resident Assistant or Peer Advocate.  However, the Counseling Center and Health Services staff are considered “confidential resources” staff.

It is important to know that, with the exception of the “confidential resources” staff listed below in Section VIII.B., all Rhodes faculty and staff are Mandatory Reporters and are required by Rhodes to report any knowledge they receive of possible violations of this Policy to the Title IX Coordinator.  Mandatory Reporters must relay all known information about any reported policy violation, including but not limited to: the names of involved individuals, the nature of the incident, and the time and location of the incident.  (See Section X for information about confidential and anonymous reporting.)

All Resident Assistants and members of the Peer Advocate Center are also Mandatory Reporters and are required to report any knowledge of possible violations of the policy to the Title IX Coordinator. No other students are obligated to report knowledge of sexual misconduct to the Title IX Coordinator, including student employees of Rhodes who are considered students and not staff for purposes of this Policy and are not Mandatory Reporters. Depending on their job, a student employee may be required to report an applicable incident to their supervisor; however, any such job requirement would not extend to require a disclosure to the Title IX Coordinator and therefore would not constitute a Report to Rhodes.

Once the Title IX Coordinator learns of any Report of alleged sex/gender discrimination or sexual misconduct, whether from a direct Report or from a Mandatory Reporter, they will implement supportive measures as needed and initiate an investigation into the alleged incident. The form of the investigation may vary, particularly if the conduct alleged is governed by the U.S. Department of Education’s Title IX Regulations, in which case Rhodes’ Formal Grievance Policy found here will apply. Following an investigation, the Title IX Coordinator has authority to resolve a Report, including the implementation of any supportive measures, and close the case if the Report does not constitute or become a Complaint.

After making a Report, an individual may choose to file or request a Complaint and pursue resolution (under this policy or the Formal Grievance Policy, as applicable) or, if applicable, an Informal Resolution involving the Respondent; may choose to be involved or not be involved in Rhodes’ investigation and any related proceedings; or may choose to end involvement in the process. 

B.  Options Utilizing Confidential Resources

Rather than making a Report, individuals can confidentially discuss incidents of sex/gender discrimination and sexual misconduct with one of the following Rhodes “confidential resources”:

  • Any member of the Student Health Services staff located at the Moore-Moore Student Health Center -  (901) 843-3895
  • Student Counseling Center staff - Moore-Moore Student Health Center - (901) 843-3128
  •  Rhodes Chaplain- Burrow Hall, Room 421 - (901) 843-3822

Disclosures made to these confidential resources will be held in strict confidence, and will not constitute a Report to Rhodes under this Policy.  These confidential resources may assist individuals with making Reports or filing Complaints if, and only if, the Complainant requests that they do so or if there is an emergency in which the Complainant cannot report the alleged sexual misconduct. Anyone who at first utilizes a confidential resource may later decide to make a report to a non-confidential resource, such as the Title IX Office or law enforcement.

Additionally, in order to assist Rhodes in collecting data and identifying potential patterns or systemic problems related to sexual violence on and off campus, the “confidential resources” staff will convey general and non-personally-identifiable information about the incident (i.e. nature, time and location of the incident) to the Title IX Coordinator. Because such communications will necessarily lack any personally-identifying information, they will not constitute Reports and generally will not be investigated unless a  pattern or systemic problem is discovered.  Again, Rhodes strongly encourages all individuals to report incidents of sexual misconduct to the Title IX office, including with the assistance of confidential resources, if they wish for the incident to be investigated; otherwise, Rhodes fully respects the confidential resources’ strict confidence when the Reporter chooses not to report. 

See Section X regarding making confidential and anonymous Reports to Rhodes.

C.  Options for Notifying Off-Campus Law Enforcement Authorities

Individuals can, but are not required to, notify off-campus law enforcement authorities about any incident of alleged sex/gender discrimination and sexual misconduct, including by dialing (911), calling the Memphis Police Department Sex Crimes Squad at (901) 636-3330, and/or by calling the Shelby County Rape Crisis Center at (901) 222-4350. Individuals can also contact other law enforcement agencies, depending on the location of the incident.  Notifying off-campus law enforcement authorities will not constitute a Report to Rhodes under this Policy, but it may or may not result in such authorities reporting relevant information back to Rhodes which Rhodes will investigate.

Individuals can request assistance from Rhodes faculty and staff in notifying appropriate law enforcement authorities, which Rhodes will encourage them to provide.  Requesting such assistance from a Mandatory Reporter will constitute a Report as described above.

D.  Option to Not Report

Students can choose not to notify Rhodes or any law enforcement authorities about an alleged incident of sex/gender discrimination or sexual misconduct.