Wage and Hour Laws of the Fair Labor Standards Act. The fair Labor Standards Act contains specific requirements concerning employees’ wages and hours worked. It is the policy of Rhodes to pay wages and to document hours worked in accordance with the Fair Labor Standards Act.
The official work week is from Monday morning to the following Sunday night.
The normal work schedule for office personnel is 8:30 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch. Please check with your supervisor for your individual work schedule.
The normal work schedule for full-time, non-exempt personnel in Physical Plant, Grounds, Housekeeping, and Campus Safety is forty hours per work week. Please check with your supervisor for your individual work schedule.
All employees may take a fifteen-minute break each half-day. Breaks should be scheduled so that offices and telephones, or other essential responsibilities, are not left unattended. Break privilege is for breaks only. Breaks not taken may not be translated into any other kind of privilege, such as early departure, elongated lunch period, or overtime pay.
At the supervisor’s discretion the employee may be allowed or required to take time off to maintain time worked within the 40-hour work week. This time must be taken within the same 40-hour work-week in which the unscheduled hours are worked. It is violation of the law to “bank” overtime for use at a later date.
How to Report Time:
- Directors and above (exempt): Responsible for maintaining individual record of time not worked.
- Exempt employees: Report time not worked (i.e., sick and vacation) on a timesheet.
- Salaried non-exempt: Report time worked on a timesheet.
- Hourly Non-exempt: Report time worked and not worked (i.e., sick and vacation) on a timesheet or using Kronos.
Kronos and Time Sheets:
- Time must be kept daily by employee.
- Records must be submitted to Payroll Office in Palmer Hall by 9:30 a.m. Monday on a biweekly basis.
- Falsification by employee or supervisors is subject to termination.
Regular Work Time is defined:
- All hours worked by the employee.
- Other hours worked include if an employee takes work home, works during a lunch hour, or works before or after normal working hours. “Work suffered”, whether permission is granted by the supervisor or not, is time worked under the law.
- If uniforms are required and furnished and employees are required to change into and out of uniforms on campus, this must be counted as time worked.
- The difference between your scheduled work week (i.e., 37 ½, 32, 20 hours, etc.) and 40 hours per week. Maximum compensatory time bank is 37 ½ hours.
Revised March 13, 2007.
In effect April 26, 2004.
Vice President for Finance and Business Affairs