Authorized Users

1. Students, faculty, and staff may use the Bryan Campus Life Center (BCLC) upon presentation of a valid Lynx Card or BCLC I.D. card.
2. Faculty and staff may obtain a BCLC I.D. card for their spouses and dependent children by contacting the Facility Coordinator. Children age 14 and younger must be accompanied by a parent or legal guardian at all times, and thus will not be issued ID cards. Children 14 and younger are not permitted in the Fitness Room at any time.

The Alburty Swimming Pool is to be used only during posted hours of operation when pool staff is present. Unauthorized use will minimally result in a $100 per person fine, and is a punishable trespassing offense. Violators may be prosecuted.

This Animals on Campus Policy applies to all animals on campus, including pets, emotional support animals, and service animals, and pertains to students, faculty, staff, and visitors of Rhodes College. 

Rhodes College is committed to compliance with state and federal laws regarding individuals with disabilities. Rhodes recognizes the importance of service and emotional support animals to students with disabilities and has established policies and guidelines regarding service and emotional support animals that are described in more detail below. Rhodes reserves the right to amend this policy as circumstances require.

Definitions

1. Pet. A pet is an animal kept for ordinary use and companionship. A pet is not considered a service animal or emotional support animal.
2. Service Animal. A service animal is defined as any dog that is individually trained to do work or perform tasks for the benefit of an individual with a documented disability. Service animals are working animals, not pets. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for purposes of this policy. The work or task a service animal has been trained to provide must be directly related to the person’s disability. Reasonable modifications may be allowed for a person with a disability to use a miniature horse if the animal has been trained to do work or perform tasks for the individual. 

• Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, alerting individuals to the presence of allergens, retrieving items such as medicine or a telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by assisting with seizures or preventing or obstructing impulsive or destructive behaviors.

3. Emotional Support Animal. An emotional support animal is an animal that provides comfort to a person with a disability upon the recommendation of a healthcare or mental health professional. The comfort of an emotional support animal serves to alleviate one or more identified symptoms or effects of a person’s documented disability. Unlike a service animal, emotional support animals do not have to be trained to perform any particular task, do not assist a person with activities of daily living and do not accompany the person at all times.
4. Approved Animal. An approved animal is a service or emotional support animal that has been granted access to campus as a reasonable accommodation under this policy.
5. Owner. The owner is the student or other covered person who has requested the accommodation and has received approval to bring the approved animal on campus.

Pet Policy 

Students: Fish (in tanks with maximum capacity of ten gallons) are the only pets allowed in campus housing with roommates' permission. Violators of these policies regarding pets are fined a minimum of $100.00 for each infraction. Exceptions will not be made for any temporary keeping of pets or stray animals.

Commuter students must keep pets on leashes while on campus and are responsible for cleaning up after the pet. Pets are not allowed inside residence halls, campus buildings, or structures or into any areas that serve food and/or beverages.

Faculty and Staff: Pets are prohibited in all residence halls, campus buildings, structures, or into any areas serving food and/or beverages. The only exceptions are for live-on staff. 

Guests/Visitors: Pets are prohibited inside residence halls, campus buildings, structures, or any areas serving food and/or beverages.

Service Animal Policy 

A student requesting to bring a service animal on campus or keep a service animal in campus housing must formally request the Office of Student Accessibility Services (901-843-3815). Requests for service animals in housing do not require documentation of a disability. 

Requests must be made in a timely manner. Incoming students requesting to have a service animal in campus housing should submit their request and supporting documentation to Student Accessibility Services by June 1 for review and determination before the beginning of fall semester. Returning students should submit paperwork by March 1. While applications after these dates will be accepted and considered, Rhodes cannot guarantee that it will be able to meet late applicants’ accommodation needs.

Student Accessibility Services reviews each request on a case-by-case basis. Students requesting that a service animal be housed in campus housing will meet with Student Accessibility Services to carefully review this policy and to sign a release form giving permission for the Office of Residence Life, Campus Safety, and Physical Plant to be informed of the animal’s location. If the student is dissatisfied with the determination of their accommodation request and/or has new information or concerns, they will have the opportunity to request reconsideration. Any denial of an accommodation request may be appealed to the Vice President for Student Life, as outlined in the Student Accessibility Services Procedures.

Rhodes allows service animals to accompany visitors with disabilities in all areas where members of the public are allowed to go. Service animals for students, faculty and staff are allowed in any area unless the presence of the service animal poses a direct threat to the health or safety of others on campus, or the service animal’s presence would require a fundamental alteration in the facility’s practices, policies, or procedures.

If the owner represents that the animal is a service animal, he or she does not have to provide documentation or other proof that the animal has been certified or licensed as a service animal; conversely, providing such a certificate or placing a vest on an animal that says “Service Animal,” without more, will not qualify an animal as a service animal. Rhodes may ask the owner: (1) if the animal is required because of a disability and (2) what work or task the animal has been trained to perform, unless it is readily apparent that the animal is trained to do work or perform tasks for an individual with a disability (e.g., the dog is observed guiding an individual who is blind). Failure to provide satisfactory answers to these questions may result in restrictions on where the animal can go.

A service animal is required to be under the control of its owner at all times, and shall have a harness, leash, or other tether, unless the owner/handler is unable to use such device because of a disability, or the use of such device would interfere with the service animal’s safe, effective performance of work, in which case the service animal must still otherwise be under the owner/handler’s control (e.g. voice control, signals, or other effective means). 

Emotional Support Animal Policy 

A student requesting to bring an emotional support animal on campus or keep an emotional support animal in campus housing must formally request the Office of Student Accessibility Services (901-843-3815) and submit an Emotional Support Animal Verification Form. 

For approval, there must be a link between the animal and a documented disability. Emotional distress resulting from giving up an animal because of a “no pets” policy does not qualify a person for accommodation under federal law. 

Requests must be made in a timely manner. Incoming students requesting to have an emotional support animal in campus housing should submit their request and supporting documentation to Student Accessibility Services by June 1 for review and determination before the beginning of the fall semester. Returning students should submit paperwork by March 1. While applications after these dates will be accepted and considered, Rhodes cannot guarantee that it will be able to meet late applicants’ accommodation needs. 

Student Accessibility Services reviews each request on a case-by-case basis. While animals other than dogs or cats will be considered, Rhodes is not obligated to permit an animal that is dangerous, disruptive, or requires special environmental conditions to be brought onto campus as an emotional support animal. Students requesting that an emotional support animal be housed in campus housing will meet with Student Accessibility Services to carefully review this policy and to sign a release form giving permission for Residence Life, Campus Safety, and Physical Plant to be informed of the animal’s location. If the student is dissatisfied with the determination of their accommodation request and/or has new information or concerns, the student will have the opportunity to request reconsideration. Any denial of an accommodation request may be appealed to the Vice President of Student Life, as outlined in the Student Accessibility Services Procedures.

An emotional support animal is required to be always under the control of the owner, and shall have a harness, leash, or other tether or a pet carrier. Emotional support animals may not be transported on campus in purses, tote bags, briefcases, or backpacks.

Emotional support animals are not allowed into campus buildings or structures (other than the residence hall in which its owner resides) or into any areas that serve food and/or beverages.

Owner Responsibilities

1. The owner is responsible for assuring that the approved animal does not cause difficulties for individuals in the Rhodes community or unduly interfere with the routine activities of the Rhodes community. 
2. The owner is financially responsible for the actions of the approved animal, including bodily injury or property damage caused by the animal. The owner’s responsibility covers but is not limited to, furniture replacement, carpet, window, wall covering, and the like. The owner is expected to cover these costs during repair and/or move-out.
3. The owner is responsible for any expenses incurred for cleaning above and beyond a standard cleaning or for repairs to College premises that are assessed after the student and animal vacate the residence. The College shall have the right to bill the student account of the owner for unmet obligations. 
4. The owner must notify Student Accessibility Services and Residence Life in writing if the approved animal is no longer needed as an approved animal or is no longer in residence. To replace an approved animal, the owner must file a new request. 
5. Care, feeding, watering, and supervision of the approved animal are the owner's responsibility.
6. The owner is responsible for purchasing and using a Twin XL waterproof mattress cover for each mattress in their assigned room. The owner should contact Student Accessibility Services or Residence Life for assistance.
7. The owner is responsible for ensuring the cleanup of the animal's waste and, when appropriate, must toilet the animal in areas designated by the College consistent with the reasonable capacity of the owner. Indoor animal waste, such as cat litter, must be placed in a sturdy plastic bag and securely tied up before being disposed of in outside trash dumpsters. Litter boxes should be placed on mats so that waste is not tracked onto carpeted surfaces. 
8. In cases of emergency, the College and emergency services personnel will focus on human life and will not return to buildings solely to rescue animals. 
9. The owner's residence may be inspected for fleas, ticks, or other pests as needed. Residence Life will schedule the inspection. If fleas, ticks, or other pests are detected through inspection, the residence will be treated using approved fumigation methods by a College approved pest control service. The owner will be billed for the expense of any pest treatment above and beyond standard pest management in the residence halls. 
10. All roommates or suitemates of the owner must sign an agreement allowing the approved animal to reside with them. If one or more roommates or suitemates do not approve, the owner and animal or the non-approving roommates or suitemates may be moved to a different location as determined by the Office of Residence Life. 
11. Service animals may travel freely with their owner throughout campus housing and other areas of the College. 
12. Emotional support animals must be contained within the privately assigned residential area (room, suite, apartment) ALWAYS, except when transported outside the private residential area in an animal carrier or controlled by leash or harness. When outside the residence, the owner of an emotional support animal shall carry proof that the animal is an approved animal. 
13. Vaccination/Age: In accordance with local ordinances and regulations, the approved animal must be fully immunized against diseases common to that type of animal. For example, dogs must have current vaccination against rabies and wear a rabies vaccination tag. Animals not living in cages must be at least one year old. 
14. Health: Animals to be housed in campus housing must have an annual clean bill of health from a licensed veterinarian. Documentation can be a vaccination certificate for the animal or a veterinarian's statement regarding the animal's health. The College has authority to direct that the animal receives veterinary attention. 
15. Licensing: Local licensing law must be followed. The College reserves the right to request documentation showing that the animal has been licensed. 
16. Bathing an approved animal in any College residence sink, shower or tub is prohibited. 
17. Approved animals may not be left overnight in campus housing to be cared for by another student. Arrangements must be made to house the animal in a kennel or other approved care facility or taken with the owner.
18. Office of Residence Life can relocate owner and approved animal as necessary according to the housing contract. 
19. Failure to comply with the responsibilities and guidelines outlined in this policy may result in immediate removal of the animal from the College and the owner may be subject to the College’s judicial process. 

Service Animals in Training 

All provisions of this policy related to service animals are applicable to service animals in training. Rhodes allows service animals in training on campus, provided that the animal is led or accompanied by a trainer, is wearing a harness, and held on a leash by the trainer. Additionally, the trainer shall first present for inspection credentials for training service animals issued by an accredited school. Service animals in training are not allowed in student housing and may not be the subject of a request for reasonable accommodation.

Service and Emotional Support Animal Exceptions

Rhodes may deny approval of a service animal or emotional support animal as a reasonable accommodation and/or remove a service animal or emotional support animal from campus, including campus housing if, based upon an individualized assessment: 

1. The animal in question poses a direct threat to the health or safety of others that cannot be reduced or eliminated by another reasonable accommodation, 
2. The owner substantially fails to comply with this policy, or 
3. The animal in question would cause or has caused physical injury or substantial physical damage to the property of others that cannot be reduced or eliminated by another reasonable accommodation.

Examples of situations in which an animal may not be approved or may be removed from campus include, but are not limited to, the following: 

1. The animal is not under the control of the handler, and such individual does not take effective action to control the animal within a reasonable period of time under the circumstances.
2. The owner has repeatedly failed or refused to comply with directives to control the animal, clean up after the animal, or remove the animal from places or situations, or has committed other serious violations of this policy. 
3. The animal is not housebroken. For purposes of this policy, “housebroken” means that the animal is trained to relieve its waste in an outdoor area or, if the animal cannot be taken outdoors through reasonable efforts by its handler, then in some designated indoor area that does not pose a sanitation risk to any persons on Rhodes premises.
4. The animal otherwise poses a risk to the health or safety of people or other service or emotional support animals. In determining whether an animal poses a risk to the health or safety of people or other service or emotional support animals, Rhodes will make an individualized assessment based on objective indications to ascertain the severity of the risk. Such indications include but are not limited to:

• External signs of aggression, such as growling, biting, or snapping, baring its teeth, or lunging; or
• External signs of parasites on the animal (e.g., fleas, ticks), or other external signs of disease or bad health (e.g., diarrhea or vomiting).

An animal removal determination is made by Student Accessibility Services in consultation with the Office of Residence Life, the student resident, and other parties as appropriate. If the owner fails to comply with the specified removal deadline, then the Office of Residence Life reserves the right to call Animal Control and report the student to Community Standards. Any removal of an approved animal may be appealed to the Vice President of Student Life, as outlined in the Student Accessibility Services Procedures. If an approved animal is removed from campus for any reason, the owner is expected to fulfill their housing obligations for the remainder of the housing contract.

Questions

All student questions regarding service and emotional support animals on campus should be directed to Student Accessibility Services at 901-843-3815 or accessibilityservices@rhodes.edu.

All faculty, staff, or visitor questions regarding service and emotional support animals on campus should be directed to Human Resources at 901-843-3750 or hr@rhodes.edu.

Major changes or additions made in the appearance of the campus should be made only with the approval of the Vice President for Finance and Business Affairs and the President.

"Campus Art." Rhodes promotes the arts and artistic expression. The Clough-Hanson Gallery exhibits student work periodically. "Campus Art" is defined as works of art requested to be displayed outdoors on the campus. Campus art reflects not only the expression of the artist, but can be perceived as reflecting the views or values of the College. Therefore, the principles listed under Campus Regulations should be carefully considered. Works of art that qualify for outdoor display on the Rhodes campus shall be works of art intended as ends in themselves, such as those found in galleries or sculpture gardens. Works that qualify for outdoor display on the campus shall not include items of advocacy or protest or items of information such as posters. (See policy on posting.) 

Rhodes is an institution committed to practicing conscientious respect, Rhodes College will not condone the use of illegal substances and the misuse of over the counter (OTC) or prescription medication. Individuals who use or misuse these substances run the risk of damaging their bodies or their minds.

Students are expected to comply with federal and state law as it concerns controlled substances. This means that the consumption, sale, manufacture, possession, distribution (including gifts), and/or illegal use of controlled substances is prohibited. Controlled substances include, but are not limited to:

• Cannabis
• Cocaine/cocaine derivatives
• Heroin
• Amphetamines
• Barbiturates
• LSD
• PCP
• Substances known as “designer drugs” such as ecstasy or eve 

Students who share, gift, sell, or distribute their prescription medication to others are violating College policy and the law, and such actions are prohibited. Students who are prescribed medication are expected to keep that medication in a safe place and to only use it as their physician or healthcare provider has prescribed.  Possession of a Medical Marijuana prescription/card does not exempt a student from this policy. 

Even though a substance is not intended to be inhaled or consumed, the College recognizes that there are some substances that can be abused in this way. Students who utilize other mind-altering substances including, but not limited to, aerosols, amyl nitrate, ephedrine, glue, nitrous oxide, paint, volatile solvents, any cannabis-related Delta 8, Delta 9, and Delta 10 substances and other similar substances are also in violation of this policy.

Drug Paraphernalia

The possession or use of drug paraphernalia is often an indication that an individual is in possession of or is using controlled substances. Drug paraphernalia is defined as any equipment that is used to produce, conceal, and/or consume controlled substances, such as, but not limited to, bongs, grinders or pipes. Possession of drug paraphernalia is prohibited by the College. 

Shared Responsibility Statement – Drugs

Students who are found to be present in an environment where illegal drug use or drug paraphernalia is present will be held responsible for a “Shared Responsibility Drug” violation. This violation will result in a warning and drug education.

Summary of State Law Concerning Drugs

Students may also face legal consequences for their actions involving substance use. Those consequences may involve criminal prosecution, imprisonment, fines, and loss of their financial aid. 

The following summary of the Tennessee Code Annotated is provided to promote increased awareness of the Tennessee laws concerning controlled substances. This summary is not intended to be a restatement of the law nor a summary of all of the laws relating to controlled substances. All members of the Rhodes community are responsible for compliance with laws concerning controlled substances.

It is a criminal offense to knowingly manufacture, deliver, sell, or possess with the intent to manufacture, deliver, or sell controlled substances. The State of Tennessee defines seven categories of controlled substances. Depending upon the type and quantity of substance, felony penalties include fines ranging from $3,000 to $50,000 and imprisonment for not less than one year to not more than 60 years.

For misdemeanor possession of a controlled substance, the penalty is imprisonment of not more than 11 months and 29 days and a $2,500 fine.

The term “drug paraphernalia” means any equipment, products, and materials of any kind which are primarily used, intended for use, or designed for use by the person in possession of them, in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing, containing, concealing, injecting, ingesting, inhaling, or otherwise introducing into the human body, a controlled substance. (T.C.A. 39-17-425).

The maximum penalty for unlicensed possession of drug paraphernalia is a Class A misdemeanor with imprisonment up to 11 months and 29 days in jail and a $2,500 fine.

The maximum penalty for the unlicensed possession of drug paraphernalia with intent to sell, deliver, or manufacture a controlled substance is a Class E felony with imprisonment for not less than one year nor more than six years, or a fine of not more than $3,000, or both.

Denial of Federal Aid (20 USC 1091) 

Under the Higher Education Act of 1998, students convicted under federal or state law for the sale or possession of drugs will have their federal financial aid eligibility suspended. This includes all federal grants, loans, federal work study programs, and more. Students convicted of drug possession will be ineligible for one year from the date of the conviction of the first offense, two years for the second offense, and indefinitely for the third offense. Students convicted of selling drugs will be ineligible for two years from the date of the first conviction, and indefinitely for the second offense. Those who lose eligibility can regain eligibility by successfully completing an approved drug rehabilitation program.

Health Risks 

People who abuse drugs risk damage to both their mental and physical health.  More information about the health risks associated with the use of illegal substances or the misuse of medication can be found within the Surgeon General’s Report on Alcohol, Drugs, and Health https://addiction.surgeongeneral.gov/.  

Confidential Counseling Resources

Rhodes is committed to student health and safety first and foremost. If a student is engaged in the use of substances or the misuse of OTC/prescription medication and wishes to seek help, there are several resources on and off campus that are able to support. Students can visit Student Health Services to speak with a nurse practitioner or they can make an appointment with someone in the Counseling Center. More information about substance abuse support can also be found on the Substance Abuse and Mental Health Services administration’s website https://www.samhsa.gov/. 

The following local resources are available to Rhodes students:

Student Counseling Center 
Moore Moore 
901-843-3128

Student Health Center

Moore Moore

901-843-3895

Lakeside Behavioral Health System
2911 Brunswick Rd, Memphis, TN 38133
901-377-4733

Memphis Alcohol and Drug Council/NCA, Inc.
1430 Poplar Ave., Memphis, TN 38104
901-274-0056

Memphis Area Intergroup Association (Alcoholics Anonymous)
3540 Summer Avenue, Suite 104, Memphis, TN 38122
8 901-454-1414 (24 Hour Helpline)

Methodist Health Care/Lamar Campus/Addictions Services
Methodist Central
1265 Union Ave., Suite 105 Sherard, Memphis, TN 38104
901-726-2996

Mid-Town Mental Health Center
 427 Dr. ML King Jr Ave, Memphis, TN 38126
901-577-0200, ext. 370

Charter Parkwood Hospital
8135 Goodman Rd., Olive Branch, MS 38654
662-895-4900

Southeast Mental Health Winchester Center (Alliance Healthcare Services) 
3810 Winchester, Memphis, TN 38118
901-369-1400

Veterans Administration Medical Center – Alcohol and Drug Unit
(for veterans and families only)
1030 Jefferson Ave., Memphis, TN 38104
901-532-8990, ext. 5706

Rhodes College is committed to the health and safety of its students. The College hosts numerous educational programs and shares information widely about the dangers of substance use and the implications it can have on student’s lives. For more information about such programs, visit the  Student Health Center | Rhodes Siteshttps://www.rhodes.edu/student-life/services-support/student-health-services.

Rhodes College values all community members, including those outside our gates. The College strives to build positive, respectful, and civil relationships with our community neighbors to ensure positive, open streams of dialogue.

Rhodes students, whether living on or off campus, should be respectful of the people who live in the neighborhoods surrounding Rhodes. We are committed to reducing quality of life concerns such as loud noise, abusive behaviors (i.e., fighting, bullying, etc.), harassment, underage drinking, and drug abuse, which may negatively impact life on and off campus.

Quality of life concerns included but are not limited to: 

• High-risk behavior and large parties where alcohol is provided to guests 
• Vandalism and theft of property;
• Excessive noise in the community that exceeds city ordinances;
• Driving while impaired or taking other risks while behind the wheel;
• Fighting and harassing behaviors;
• Failing to dispose of trash. 

If a student is living in an off-campus residence with one or more other students or non-students and the residence is found by the College to be violation of the Good Neighbor Policy or other policies and regulations or to be adversely affecting the College’s relationship with the neighboring community, all Rhodes College students who are residents may be subject to corrective action through the College’s Community Standards process, even if the conduct of an individual resident cannot be specifically identified. 

Good Neighbor Guidelines

Any Rhodes College student residing off campus is encouraged to engage with their fellow community members/neighbors:

1. Introduce yourself: Get to know your neighbors. Introduce yourself to them when you first move in or early in the semester and exchange contact information.
2. Respect your neighbors’ lifestyle: Depending on your neighborhood, there may be other students, working adults, or families with young children living near you. Be aware and respectful of your neighbors’ daily schedule and remember that they may have to work, get up early the next morning, or have young children at home.
3. Keep the noise down: Abide by the City of Memphis noise ordinances and avoid creating loud noises that may disturb your neighbors.
4. Keep your yard/residence neat and picked-up: Practice proper yard maintenance and ensure you pick up any litter from your yard or the area around your residence.
5. Park your car(s) in appropriate spaces: Learn the acceptable and legal places for parking at your house or apartment. In particular, it is a violation of a City of Memphis ordinance to block a sidewalk or driveway with a parked vehicle.
6. Be responsible when hosting gatherings: Let your neighbors know in advance if you are planning a social gathering at your house. Keep the number of guests at a manageable level, determine a time for the gathering to end, and have plenty of trashcans available so guests can discard their litter as they leave. Remember that all tenants of the house or apartment are responsible for behavior that occurs on the premises.
7. Communicate: Invite your neighbors to contact you if there are any problems at your house and discuss concerns with your neighbors as soon as they arise.

Be familiar with state and local laws and Rhodes College policies regarding behavior, alcohol, and drugs. 

Rhodes engages in planning to minimize danger to life, health, and property from emergencies or other critical incidents should they arise. Included in planning are necessary and prudent steps to assure continuity of operations and restoration of academic and other activities as quickly as possible following an emergency.
The foundation for such planning is based on the following priorities:

• Protection of human life. 
• To prevent and minimize personal injury. 
• Reduce exposure of Rhodes’ physical assets. 
• Optimize loss control for assets where exposure cannot be reduced.
• Restore normal operations as soon as possible.

With these priorities as a foundation, the plan facilitates a quick and efficient move from normal to emergency operations and back. You may view the complete plan at https://www.rhodes.edu/student-life/services-and-support/campus-safety/emergency-plan.

The Lynx ID card serves as the official identification for all members of the Rhodes College community, including students, staff, faculty, and registered non-employee occupants. 

This policy outlines the requirements and procedures for obtaining, wearing, and managing Lynx ID cards. It ensures that all individuals on campus are correctly identified, and that student and employee data is protected while providing clear guidelines for issuing and managing ID badges.

Eligibility and Issuance:

• All Rhodes College students must always obtain and have their student Lynx ID while on campus. Rhodes Express issues these cards upon submission of appropriate documentation.

Identification Requirement for Issuance: 

• To receive a Lynx ID, individuals must present a valid Rhodes ID number to verify their identity.

Lynx ID Display Requirements:

• Lynx ID must be displayed when entering campus, making them readily available to college personnel and Campus Safety officers.
• Lynx ID must be displayed to pick up items from the mailroom. 
• Lynx ID must be displayed when requested by college employees; this includes but is not limited to Campus Safety and Resident Assistants. 
• Lynx ID must be used to enter the dining halls and access meals. 
• Lynx ID must be used to check out materials from Barret Library. 
• Lynx ID must be used to check out items from the Office of Student Engagement. 
• Lynx ID may be required to access some college and registered student organization events. 
• Lynx ID is needed for printers.
• Lynx ID is required for some services at Rhodes Express.
• Lynx ID is required to charge Bookstore purchases to a student’s Student Account.

Lost or Stolen IDs:

Reporting: If a student loses their Lynx ID, they must report it as lost or stolen to the Rhodes Express during regular operating hours, 8:30 a.m. to 5:00 p.m. Prompt reporting is essential to prevent unauthorized use and facilitate a replacement issuance.

Replacement Procedures:

• Lost/Stolen Lynx ID: After the loss or theft has been reported and verified, replacement Lynx IDs will be issued through Rhodes Express. The $10 fee for replacement IDs is placed on the student’s account.

Compliance and Enforcement:

• Failure to produce the Lynx ID as required or requested may result in restricted access to campus facilities and services. Repeated non-compliance may lead to further disciplinary action under college policies or the Standards of Conduct.

If you have any questions or concerns about the Lynx ID policy or procedures for obtaining or replacing IDs, contact Rhodes Express or the Office of Finance during regular operating hours, 8:30 am to 5:00 pm.

Rhodes' extreme weather procedures provide for making decisions to cancel classes or to delay the start of classes at the College when weather conditions warrant. These procedures will be used only if Rhodes’ schedule is altered.

The decision will be communicated through the following College communication avenues

• Rhodes College Alert Text
• Rhodes College Website – www.rhodes.edu
• Email
• Facebook
• Instagram
• Twitter

Rhodes College upholds the principles of academic freedom and free expression as cornerstones of our educational mission, essential for the pursuit of truth and the unfettered exploration of knowledge. As an inclusive and truth-seeking community, we affirm all members' intellectual freedom and right to free expression, even when the ideas conveyed are controversial, provocative, or perceived as offensive. Simultaneously, we defend the right of our community members to critique, protest, and challenge these ideas. These rights should be exercised responsibly, considering the impact on community members with differing views. 

However, the right to free expression carries with it the responsibility to respect the rights, safety, and dignity of others. Equally important is our commitment to non-discrimination and promoting respectful discourse, ensuring all community members can engage in discussion without fear of harassment or exclusion. Through this balance of freedom, we aim to create an inclusive and intellectually vibrant campus through this balance of freedom and responsibility. 

Rhodes College is dedicated to cultivating a dynamic learning environment that promotes open dialogue, robust debate, and the free exchange of ideas among students, faculty, staff, and invited speakers. The following policies and procedures for expressive speech activities on campus, including demonstrations, are rooted in this commitment. However, with the right to free expression comes the responsibility to respect the rights and safety of others.

This policy outlines the guidelines for student expressive speech activities on campus, including designated demonstration spaces, to protect the right to express and learn.

Non-Discrimination and Respect for Others

Expressive speech activities must adhere to Rhodes' Non-discrimination Policy and respect for others. Speech that incites violence credibly threatens or harasses individuals, or creates a hostile environment is not protected under this policy. Disagreement and debate should be conducted civilly and respectfully.

Guidelines for Expressive Activities

• Time, Place, and Manner Restrictions: While Rhodes seeks to promote open discourse, the College also recognizes the need to balance expressive activities with campus safety and to preserve the educational environment. Time, place, and manner restrictions may be imposed to ensure that expressive activities do not disrupt the educational process, impede campus operations, or infringe on the rights of others.
• Reservation and Notification Process: To ensure the orderly use of designated demonstration spaces and prevent scheduling conflicts, students or student organizations planning to hold demonstrations or similar activities must notify the Dean of Belonging, Associate Vice President & Dean of Students, Associate Vice President of Campus Safety, or their designee at least 48 hours in advance.
• Length of Demonstration Events:
  • Events must occur within 24 hours; no overnight or multiple-day events are permitted. 
  • The event can last up to 6 hours within a single day, with the possibility of an extension upon request and with the approval of the Division of Student Life and Campus Safety. 
  • The event must take place between 8:30 a.m. and sunset. The events must end before sunset to ensure safety and minimize disruption. Specific ending times for events will be determined during the review process.   
  • Events occurring inside spaces must comply with building schedules for opening and closing times as determined during the space reservation process before the event. 
  • Expressive activities will be permitted to continue until and unless College officials determine that there has been a violation of College policy, interruption of its operations, or compromise of the rights of others.
• Organizers’ Responsibilities:
  • A recognized student organization must be the designated organizer for any expressive activity. 
  • Organizers and associated participants speak only for themselves at public events and actions.
  • Compliance: The organizer must ensure the event complies with existing College policies, procedures, and applicable local, state, and federal laws and regulations. Organizers intending to use city sidewalks and streets adjacent to the College should make appropriate arrangements with the City of Memphis.
  • If intending to use city sidewalks and streets, a copy of the permit must be provided to the Dean of Belonging, Associate Vice President & Dean of Students, and Associate Vice President of Campus Safety.
• Coordination: The organizer of any event held on campus will be responsible for ensuring its smooth and orderly execution and any potential liability. The student organizer(s) must also coordinate security, cleanup, and parking arrangements with the Division of Student Life and Campus Safety. Campus Safety will review the information the organizer(s) provided and make security and staffing determinations. Organizers must cover the costs of all safety and security needed for the expressive event.

Withholding or Withdrawal of Approval

The College may withhold or withdraw approval for any event or activity on College property under this policy if it is deemed inconsistent with the following:

• Federal, state, or local laws
• Existing college policies
• Preservation of safety
• Maintenance and protection of college property
• Free flow of pedestrian and vehicular traffic

Designated Spaces for Demonstrations

• Specific Outdoor Areas: Rhodes designates outdoor campus areas as demonstration spaces for students to protest peacefully. These spaces are accessible and conducive to expressing viewpoints while minimizing disruption to academic and administrative activities – The south lawn of Southwestern Hall, the South lawn of Bryan Campus Life Center, and the West lawn behind the Education building and College Bookstore. 
• Prohibited Areas: Expressive activities are not allowed in specific locations, such as all administrative buildings, classrooms, offices, the College library, and residence halls and rooms, to ensure that normal college operations can continue without interruption. 
• The organizers must ensure that corridors, stairways, and doorway entrances remain clear and provide unimpeded passage—no obstructing or blocking traffic, driveways, ingress, or egress to college property.

Permissible Forms of Expression

• Engaging in activities in time periods or physical spaces that are external to the event being protested and do not disrupt the event, including:
  • Organizing a counter-event (e.g., a teach-in) in a different room;
  • Holding a rally in an external space;
  • Passing a Student Government resolution; and
  • Issuing pre/post-event statements, carrying signs, distributing flyers, and using social media to express counterviews.
• Engaging in activities at the event that maintain the event, such as distributing flyers before and/or after the event.
• Participating in the interactive components of the event in ways consistent with the event format, such as engagement during the question-and-answer period.
• Signage: Temporary placards, banners, chalking, and signs are permitted during expressive speech activities at Rhodes College but must adhere to specific guidelines: 
• All signage must display the name of the sponsoring individual or organization and the date of posting. 
• Banners and signs may not exceed a size that obstructs visibility, traffic, or other signage. 
• Chalking is only permitted on horizontal surfaces exposed to the elements, ensuring rain can naturally remove it. 
• Signs must not be affixed to any campus building, structure, or vegetation and must be removed by the sponsoring party within 24 hours of the conclusion of the event or activity. 
• Signage must not include hate speech or offensive language.
• Failure to comply with signage guidelines may result in their removal and potential disciplinary action.

Prohibited Forms of Expression

• Interfering with class instruction or other scheduled academic, educational, or cultural/arts programs using administrative and academic buildings. 
• Preventing or disrupting a college function or approved activity, such as lectures, meetings, interviews, ceremonies, student recruitment programs, conducting college business in an office, and public events.
• Obstructing the legitimate movement of any person about the campus or in any campus building or facility.
• Disrupting college staff or officials while they are fulfilling their college responsibilities. 
• Refusing to leave a campus building or facility when asked to do so in the furtherance of the above regulations by a member of the college community acting in an official role and identifying themselves as such. 
• Students must identify themselves upon request by any college community member acting in an official capacity and identifying themselves as such. No individual on college property shall refuse to provide identification when asked by a college official performing their duties, particularly in situations where assistance or intervention is necessary.
• Obstructing the passage into or out of buildings by sitting in front of doorways, preventing college employees from entering or exiting their workplace. 
• Disrupting or interfering with the free speech of others, including: 
  • Preventing an instructor/speaker from giving a talk; 
  • Employing shouts, interruptions, or chants; 
  • Refusing to leave a closed meeting when unauthorized to attend and
  • Preventing class members from hearing a lecture, taking an examination, or intruding upon or refusing to leave a private interview.
• Constructing unauthorized temporary or permanent structures, walls, barriers, barricades, furniture, or other objects, including: 
  • Encampments, which refer to the setting up of temporary shelters, tents, or structures for prolonged stays, sleeping bags, cots, and any bedding, are prohibited on campus premises. 
  • Barricades are prohibited on campus premises, which refer to any human or physical obstructions intended to restrict or block access to campus buildings, roads, stairs, elevators, or facilities to create or cause unsafe congestion. 
• Employing sound amplification or creating noise that disrupts college activities or interferes with the exercise of free speech by others (e.g., bullhorns, amplifiers, musical instruments, microphones). 
• Disguising or concealment of identity: No person, while in College, may wear a mask, personal disguise, or otherwise conceal their identity with the intent of intimidating and harassing any person or group or to evade or escape discovery, recognition, or identification in the commission of violations of applicable college policy or local, state, or federal laws. 

Non-Affiliates on College Property

Non-affiliates are those who are not any of the following: student, employee, officer, trustee, auxiliary employee, official college volunteer, or household member authorized to reside on campus. A non-affiliate must leave College property if instructed to do so by a College official, following a reasonable determination that their presence or actions may disrupt the peaceful conduct of the College’s activities, functions, or operations or if they have entered the premises with the intent to do so. Non-affiliates on College property shall not:

1. Knowingly and willfully interfere with the peaceful conduct of the activities of the Campus or facility by intimidating, harassing, or obstructing any College employee, student, or any other person.
2. Delay or linger without a lawful purpose for being on College property, including committing a crime or violating College policy.
3. Use College property that is not open to the public, including, but not limited to, residence halls, offices, study areas, or recreational facilities, without authorization from the College.

College Response to Policy Violations

Students who believe they have been subjected to harassing speech that is so severe or pervasive that it limits or denies their ability to participate in or benefit from the College's programs or activities should report their concerns to the Director of Institutional Equity charged with enforcing the Nondiscrimination Policy. The college will assess the matter under the Rhodes’ Nondiscrimination Policy's procedures and provide reasonable supportive resources to the affected students.

Even if the activity is deemed protected speech and does not violate Rhodes' policies or applicable laws, the College official charged with enforcing Rhodes’ Nondiscrimination Policy and other appropriate College officials will work with students to provide reasonable supportive services and resources. In those circumstances, although no sanction or action may be taken against the individuals engaged in the protected speech activity, reasonable support and other measures will be provided.

Whether harassing conduct creates an unlawful hostile environment must be determined from the totality of the circumstances. Relevant factors for consideration may include but are not limited to, the context, nature, scope, frequency, duration, and location of the harassment based on race, color, or national origin, as well as the identity, number, age, and relationships of the persons involved. The less pervasive the harassing conduct, the more severe it must be to establish an unlawful hostile environment. For example, in most cases, a single isolated incident would not be sufficient to establish a policy or legal violation. However, in some cases, a hostile environment requiring appropriate responsive action may result from a single severe incident.

Enforcement and Consequences

The established Standards of Conduct process addresses students who violate this policy. Depending on the severity and frequency of the violation, the consequences may range from warnings and removal from college property to more severe outcomes.

No "ordinary" penalty applies to violations of this policy. However, infractions may lead to penalties up to suspension or expulsion. The gravity of the offense and the student's prior conduct are considered; however, the more serious, the penalty. Non-affiliates who violate this policy and/or any applicable laws will be held accountable to the full extent of the College’s authority under existing laws, regulations, and policies. 

***Frequently Asked Questions (FAQs) regarding the Student Expressive Speech and Demonstration Policy can be found here.  

1.What is the purpose of the Expressive Speech and Demonstration Policy?

The policy promotes academic freedom and free expression as central to Rhodes College’s educational mission. It ensures all community members can express their views while respecting others' rights, safety, and dignity.

2. Are there restrictions on where demonstrations can be held?

Yes. Designated outdoor areas for demonstrations include:

• The south lawn of Southwestern Hall
• The south lawn of the Bryan Campus Life Center
• The west lawn behind the Education Building and College Bookstore.

Prohibited areas include administrative buildings, classrooms, residence halls, and offices to avoid disrupting college operations.

3. What is the process for organizing a demonstration?

To hold a demonstration, students or student organizations must:

• Notify the Dean of Belonging, Associate Vice President & Dean of Students, and Associate Vice President of Campus Safety at least 48 hours in advance.
• Ensure the event complies with College policies and local laws.
• If using city streets or sidewalks, provide a copy of the required permit to the College. 

4. How long can demonstrations last?

Demonstrations must occur within 24 hours and cannot exceed 6 hours in a single day. Events must take place between 8:30 a.m. and sunset.  Overnight or multiple-day events are only permitted with special approval.

5. What responsibilities do organizers have?

Organizers must:

• Ensure the event follows College policies.
• Coordinate security, cleanup, and parking arrangements with Campus Safety.
• Cover any costs related to safety and security measures.

6. Are there any limitations on the types of expression allowed?

Yes, certain forms of expression are prohibited, such as:

• Interfering with class instruction or college operations.
• Preventing others from speaking or attending events.
• Blocking entrances or obstructing movement on campus.
• Constructing unauthorized structures or using sound amplification devices that disrupt activities.

7. Can non-affiliates participate in demonstrations?

Non-affiliates (those not associated with the College) cannot participate unless authorized. They must leave campus if requested by a College official if their presence disrupts College operations. 

8. What types of signage are allowed during demonstrations?

Temporary signage, banners, and chalking are permitted under the following conditions:

• Signage must display the sponsoring individual or organization’s name.
• Signage must not include hate speech or offensive language.
• Banners must not obstruct traffic or visibility.
• Chalking is only allowed on horizontal surfaces exposed to the elements and must be removed within 24 hours of the event’s conclusion.

9.  What happens if I violate the Expressive Speech and Demonstration Policy?

Policy violations may result in penalties ranging from warnings to suspension or expulsion. The severity of the violation and the student's/organization’s prior conduct will determine the penalty.

10.  What should I do if I feel harassed during a demonstration?

If you believe you have been subjected to harassing speech, you should report the issue to the Director of Institutional Equity. The College will assess the situation and provide appropriate support and resources, even if the speech is protected. 

Student Immunization Policy 

This policy applies to all the students enrolled in undergraduate and graduate programs at Rhodes College. 

The Tennessee Department of Health has immunization requirements for those who attend college. All students should review the information at the Tennessee Department of Health, College Immunizations.

Rhodes College developed the following pre-entrance immunization requirements based on recommendations of the American College Health Association, the Advisory Committee on Immunization Practices of the Center for Disease Control, and the Tennessee Department of Health. 

Required Vaccinations for All Students Before Starting Classes Rhodes College requires that every student (undergraduate and graduate) who attends classes on campus or has an on-campus component to their program must show proof of receiving the following vaccinations before coming onto campus.

Required to submit records for the following vaccinations:

• Measles, Mumps, Rubella (2 doses of each, usually given together as MMR).
• Varicella (2 doses or credible history of disease)
• Hepatitis B (HBV) – only health science students are expected to have patient contact (before contact begins).
• Meningococcal - At a minimum of 1 dose given at 16 years of age, under 22, and living in on-campus housing
• TD/Tdap booster in the past ten (10) years.
• Completed TB Screen (a TB skin or equivalent test, chest x-ray, or proof of BCG vaccine). 

A positive serology (year of test documented) is acceptable as an alternative to immunization for measles, mumps, rubella, hepatitis B, or varicella. For varicella, documentation of provider-diagnosed varicella or provider-verified credible history of disease given by a parent or guardian is also acceptable. By documenting a history of disease, the provider is asserting they are convinced that the student has had chickenpox. 

Recommended vaccinations: 

• COVID-19 Booster doses are recommended by CDC. 
• Hepatitis B vaccine: 3 doses 
• Hepatitis A vaccine: 2 doses 
• Varicella vaccine: 2 doses (if no history of chickenpox) 
• Human Papillomavirus (HPV) vaccine: 2 doses 
• Annual influenza (flu) vaccine

Process for Submitting Immunization Records

Before moving on campus and or before the first day of classes, first-year undergraduate and graduate students must upload an Immunization Record completed and signed by a healthcare provider to the student’s Medicat patient portal or fax it to the Student Health Center (SHC). The annual deadline is on or around July 15 and is communicated on the SHC website, Medicat, and through communications to incoming first-year students. Medical and Religious Exemption forms are on the SHC website, in the student’s Medicat account, or can be requested by emailing health@rhodes.edu. Students requesting a medical or religious exemption should upload a completed exemption form and supporting documentation to their Medicat account. Exemptions must be approved before moving on to campus and before the first day of classes. 

Students requesting a medical or religious exemption should upload a completed exemption form and supporting documentation to their Medicat account.

Exemptions must be approved before moving on to campus and before the first day of classes.

Memphis ordinance prohibits the use of fireworks in the city. Possession or use of fireworks is prohibited on the Rhodes College campus. 

As an educational institution, Rhodes College is committed to maintaining an environment in which its college employees and students are safe, can be trusted and count on others to be trustworthy, and receive and extend to others respect as human persons. Indeed, mutual respect among college employees and students is an essential ingredient in the educational process and the greatest care must be taken that it not in any way be eroded. For the purposes of this policy, students include graduate and undergraduate students.

Virtually all college employees are, or can appear to be, in a position to exercise power or authority, directly or indirectly, over students, whether or not an individual student is enrolled in their classes, are subject to their direct supervision, or have some form of business to transact with offices at the College. Many students are at a stage in their development when they may be particularly vulnerable to the influence of college employees who are in positions where they can affect the terms and conditions of a student’s standing at the College.

If a student consents to a romantic relationship with a college employee, the existence of such a relationship could have unintended adverse effects on the educational environment of the College. In some cases, such a relationship can end unhappily or become problematic, resulting in charges of sexual harassment, and even physical or psychological abuse.

Some circumstances in which a college employee works with students can have the potential for the exploitation of students. For example, a work-study student might be asked to perform services that go beyond the terms and conditions of the work-study assignment, e.g. child care, personal business transactions. In such cases, it must be clear that the student may decline such personal invitations without any adverse consequences. It may be that a work-study student will respond to an invitation to provide personal assistance, but this relationship must be one in which the student volunteers, is offered and accepts a fair wage for services, and one which bears no relationship to the continuation of or the evaluation of the work-study assignment.

Because of the commitment to maintaining an environment that supports our educational goals, Rhodes College prohibits romantic, sexual, and exploitative relationships between college employees and students. For the purpose of this policy, student employees will be treated as students. In the event that any such relationship is reported and confirmed, the college employee is subject to employee disciplinary procedures up to and including termination in the case of administrators and staff members, or dismissal for cause in the case of faculty members. The policies and procedures for employee disciplinary procedures and dismissal for cause apply in all such cases.  Please contact the Director of Human Resources with any questions regarding this policy.

There are exceptional circumstances in which the spouse or partner of a college employee is a student at the College. This fraternization policy does not apply in such circumstances. The Dean of the Faculty, in consultation with the Director of Human Resources, is the administrative officer who determines whether an exceptional circumstance applies.

Information Services is located in Barret Library. Technology resources include cloud file storage, network printing, e-mail, computer labs, classroom AV, and internet access throughout campus.

Students are given network user accounts after enrolling. These accounts are for use in work related to the user’s role at Rhodes. Through a network user account, students have secure access to e-mail, cloud file storage, and printing. Students are responsible for all activities associated with their network user account.

Information Desk. Please refer technology related questions or problems to the Information Desk at (901)843-3890 or by e-mail at help@rhodes.edu.

Printers. Print release stations (aka "PrintHubs") are located throughout Barret Library and many other buildings on campus. Students are allocated $100.00 credit of free printing on August 1. Printing is charged at a rate of $.10 per page for black and white and $.25 per page for color.

Network Services. The use of the network is a privilege, which may temporarily be revoked at any time for abusive conduct. Such conduct includes but is not limited to the placing of unlawful information on a system, the use of objectionable language, running unauthorized servers, unaddressed virus or malware infections, and any other type of use that would cause congestion or security risk of the network or otherwise interfere with the work of others. It is a violation of the college policy to assume the identity of others in e-mail and other network communication.

Misuse of Computer Resources. The college assumes that individuals will treat all of the facilities with respect and consideration for other users. Computers are available on a first come, first served basis. If a problem is discovered with Rhodes College computer equipment, it should be reported immediately to the Information Desk. Students are expected to abide by the rules of usage as posted in the labs.

Residence Hall Network. All residence halls have WiFi service available throughout the building. Students are not to tamper with wireless access points. Damage to access points will result in fines being charged to students and/or to all of the students on the entire floor. To minimize interference, students should not use wireless printers in their dorm rooms. Printers should have the wireless feature turned off and a wired connection to their computer (e.g. via USB) used instead.

IDs and Passwords. We want to protect the privacy and security of your personal information and resource access at Rhodes. It is a violation to post a public image of your Rhodes ID card or share your network password with anyone. If you believe that your password has been compromised, please contact help@rhodes.edu to have your password reset. We also require that all students, faculty, and staff use multi-factor authentication to validate password submission, providing a second layer of protection to your account credentials.

Misuse of Internet Resources. In keeping with Rhodes' tradition of student self-governance, students are expected to use the network in ways consistent with codes of conduct established in the Honor Code and Social Regulations Code and with the Standards of the Rhodes Community.

Violations. Violation of any portion of the Computer Usage Policies will result in suspension of one’s privileges for use of Rhodes computers and information technology services until the appropriate Vice President or Dean approves reauthorization of access to equipment and services, in addition to any other penalty that may be imposed under other College rules, such as the Honor Code or Social Regulations Code. Users must not conceal or help to conceal or “cover up” violations by any party. Users are expected to report any evidence of actual or suspected violation of these policies to the Vice President for Student and Information Services. 

Rhodes College is authorized to investigate alleged or apparent violations of college policy or applicable law using whatever means appropriate. Rhodes reserves the right to monitor use of Rhodes computers and to access, inspect and/or download any and all information stored on Rhodes computers in the course of such investigation. Information Services is authorized by the college to investigate policy violations and apply reduction or elimination of access privileges while the matter is under review and/or as a penalty for violations. These sanctions may apply to computing accounts, networks, college administered computing rooms, and other services or facilities. A college user accused of a violation will be notified of the charge and will have an opportunity to respond to the college disciplinary body appropriate to the violator’s status before a final determination of any penalty.

The following noise reduction policy is established for the Rhodes campus:

1. Live or amplified music on the Rhodes campus must cease by 10 p.m. or upon complaint on Sunday through Thursday nights, and by 1:00 a.m. on weekends (Friday and Saturday nights). 
2. Quiet Hours begin in all Residence Halls at 10 p.m. Sunday-Thursday. On Friday and Saturday evenings quiet hours begin at 1:00 a.m.
3. All music or other sound, from whatever source, at any fraternity house, residence hall room, social room, or any other location on the Rhodes campus must be kept at a reasonable level at all times. The location of the event, the day of the week, and the time of day will be taken into consideration in determining what constitutes a “reasonable” sound level. Any sound that is easily audible outside the immediate area of its source must conform to the standards set forth in the preceding paragraph, particularly with respect to the stated days and times.
4. Both registered or informal events must comply with the policy; it is the collective responsibility of those participating in such events to ensure compliance.
5. Any College official has the authority to require compliance and report violations of this policy.

Violations of the noise policy may result in a monetary fine and other possible disciplinary action.

There are a number of outside cooking grills available for student use in common areas. The use of grills is prohibited within 50 feet of any residence building.

Rhodes community members have the right to use restrooms that correspond with their sex, gender identity, and/or gender expression without being questioned by others about their restroom choices. All community members are entitled to determine which restroom options are the most appropriate and safest options for them at any time. Any community member who has a need or desire for increased privacy, regardless of reason, shall have access to a single-stall, all-gender/gender inclusive restroom.

Students who wish to advertise their events or post informational material on campus are subject to the following guidelines:

• All posted information must include the name of the sponsoring organization, department, office, or responsible party, as well as the title, date, time, and location of the program.
• All posters, chalking, flyers, advertisements, displays, and signage must be posted in such a manner that they may be easily removed and will not damage or deface the surface to which they are attached. Individuals and organizations should use painter's tape or masking tap when posting on campus.
• Individuals or organizations who post materials are responsible for removing these materials no later than 48 hours after the event has taken place.
• No individual or organization with posters or chalking for display may cover or remove any other approved materials that have not gone beyond their assigned posting dates.
• All posters, chalking, flyers, advertisements, displays, and signage are subject to College policy and must not be “socially offensive”. Content must abide by the College’s Commitment to Diversity and should not be harassing, discriminatory, or bullying in any way.
• No posters, chalking, flyers, advertisements, displays, or signage may be attached to the fence surrounding campus, to a window of a door, or to sculptures or statues.
• No postings may be placed in elevators, on fire escapes, mirrors, fences, lampposts, or trees. Postings on doors and windows cannot obstruct the view of someone using such door/window.
• Posters are not permitted to be posted on entrances to the Refectory, Burrow Hall, Briggs Hall, BCLC, Robertson Hall, or Barret Library.
• Postings, flyers, advertisements, and other notices are not permitted to be slipped under or placed on residence hall room doors without approval of the Dean of Equity and Engagement/Director of  Residence Life.
• Due to the College’s non-profit status, political campaign signs are not permitted in public spaces on campus.
• Chalking is limited to sidewalks only.
• Alcohol must not be mentioned in any materials.
• Items may not be dangerous or physically impede the participation of others in the life of the College.
• Items may not damage or deface the door, wall or other surface on which they are affixed.
• Items that do not comply with these rules will be removed.

Neither on-campus nor off-campus organizations may post or chalk without prior approval from the Dean of Belonging/Director of Residence Life.

Please note: Failure to abide by these policies may lead to loss of posting privileges, College recognition, and/or disciplinary action from the College. Violations of the posting policy may be referred to the Office of Community Standards.

Violations

The College has an obligation to develop policies and procedures that safeguard the freedom of expression while maintaining an atmosphere conducive to the overall functioning of the College and the commitment to academic freedom. Each member of the community is expected to be respectful of the corollary right of other community members to perform their duties and participate in the life of the College free from disruption, interference, or harassment. Violations of this policy can result in the immediate cancelation of an event, payment of expenses incurred to remove or repair damage from non-conforming signs, and/or all relevant disciplinary actions that fall under the appropriate section(s) of the College Handbook. In order to avoid any misunderstanding of what are peaceful, permitted, and safe expressive activities, the following non-exhaustive list of prohibited behaviors and characteristics is provided as examples. 

Violations of this policy include activities that

• Violate any Rhodes policy, including those in the Student Handbook
• Physically or otherwise impede the daily business of the College;
• Employ or threaten to use force or violence against another person or property; 
• Place the health or safety of others at risk; 
• Create a volume of noise that prevents community members from carrying on normal activities;
• Intimidate others, and/or deny or unreasonably interfere with the rights of others; 
• Violate any obligation, policy or requirement of Rhodes College concerning privacy or confidentiality in any manner or form; 
• Violate any other federal or state laws or ethical standards. 

Questions or Appeals

Any questions or appeals of decisions regarding such events should be directed to the Office of Academic Affairs or Division  of Student Life. They will consult with others on campus as needed to finalize a response to the appeal.

It should be noted that when the physical safety of the Rhodes community is threatened, the college reserves the right to cancel an event.

Click here for information about Permanent Campus Signage.

Social Media Policy 

As social media has evolved over the years, we have seen both the positive and negative impact such platforms can have. Rhodes College believes that social media can be a tool to promote ideas, build community, share information, and facilitate learning. Rhodes is committed to providing an atmosphere in which students are free to express themselves creatively and stay connected using social networking platforms. However, we know from experience that social media, when used without care, can also have an impact in ways that are contrary to our values and diminish us individually and as a community. Improper use of social media can also pose risk to the College’s confidential and proprietary information, reputation, and brand, as well as jeopardize the College’s compliance with applicable laws and regulations. 

“Social media” as referenced in this policy refers to any website, platform or application that allows users to create and share content or participate in digital social networking. Social media platforms develop and change at a rapid pace, and the policy may be revised from time to time as new platforms are developed and new concerns are identified. The lack of explicit reference to a specific site does not limit the extent of the application of this policy.

Official Use 

Rhodes students seeking to represent Rhodes via social media outlets, for example by running the social media account of a Rhodes student organization, must do the following: 

1. Observe all obligations, policies and requirements of Rhodes College concerning privacy and confidentiality. 
2. Conduct themselves at all times in a respectful, professional manner as representatives of the College, and accordingly, adhere to all College standards of conduct and policies contained in the Rhodes College Student Handbook.
3. Identify themselves as a student at Rhodes.
4. Refrain from using language that is harassing, discriminatory, obscene, abusive, or threatening.
5. Respect the intellectual property rights of others.
6. Rhodes reserves the right to ask students to take down social media postings that violate the Standards of Conduct or any other Rhodes policy and the failure to do so promptly may result in disciplinary action or withdrawal of recognition for a student organization.

Personal Use 

Students may not use their personal social media accounts to speak on behalf of or as a representative of the Rhodes community. Students should not use the official Rhodes logo on a personal social media account. 

Rhodes College urges students to be mindful of how their online activity can be detrimental or harmful to others, and to remember that what you post on your personal social media accounts may easily be become public and shared with others. Personal social media accounts should never be used in a way that violates any Rhodes College policy or the student handbook. Students must also comply with all laws, license agreements, and contracts governing network, software, and misconduct in order to protect others’ rights and safety. Rhodes will hold students accountable for social media activity that violates the Rhodes Standards of Conduct. Rhodes reserves the right to ask students to take down social media postings that violate the Standards of Conduct or any other Rhodes policy and the failure to do so promptly may result in disciplinary action.

Certain areas of the campus are designated as non-smoking. Specifically, all interior spaces of all buildings and all exterior space within 50 feet of all buildings are designated as "No Smoking." 

In order for Rhodes to have an environment that is relatively free of pollutants or other substances that may be hazardous to one’s health, members of the campus community are encouraged to direct those who choose to smoke to do so in exterior locations at least 50 feet away from all buildings. 

This policy includes e-cigarettes, which are not permitted for use in any buildings. A violation of the smoking policy is also a violation of the fire safety policy.

Alcohol and its effect on the college experience is a common topic of discussion and debate. The Rhodes College philosophy is that there is a time and a place for alcohol consumption consistent with certain college activities and times. No matter the circumstance, an individual’s behavior when consuming alcohol should always demonstrate respect for people and property.

When an individual chooses to drink alcohol, they are assuming some level of risk – risk to their health and safety, and, if they are under the legal drinking age, the risk that they will be held accountable either by the College and/or by law enforcement. Students can lessen their risk by practicing reasonable and safe consumption of alcohol. Alcohol should be consumed in moderation and not toward a goal of intoxication. 

Drinking alcohol to the point of intoxication is not a community value and violates this policy. Rhodes defines alcohol intoxication as a condition of having physical or mental control so diminished by the effects of alcohol that the individual: (1) is a danger to themselves; (2) presents a danger to other people or property; or (3) unreasonably annoys people in the vicinity. Regardless of a student’s age, intoxication is not tolerated.

Rhodes College follows federal and state law as it pertains to alcohol:

• Individuals under 21 may not possess and/or consume alcohol.
• Individuals may not sell, give, or serve alcoholic beverages or permit alcohol to be served to persons under 21. By law, the sale of alcoholic beverages includes any situation in which there is a charge for entertainment or service and alcohol is freely available.
• Individuals may not drive or operate a vehicle on or off campus while under the influence of alcohol. 
• As a private institution, Rhodes College has standards and expectations on campus that go above and beyond the law:
• Individuals, regardless of whether they are of legal drinking age, are not permitted to possess or consume alcohol in residence halls that are designated for first-year students.
• Individuals may not possess open containers of alcohol, including secondary containers (i.e., cups, tumblers, water bottles, etc.) on College property, such as in academic buildings, the library, parking lots, outdoor quads and spaces, athletic fields, roadways, and administrative buildings.
• Individuals may not possess open containers of alcohol, including secondary containers (i.e., cups, tumblers, water bottles, etc.) in public areas, such as on a street, sidewalk, or in a park. 

There are some campus events where alcohol is served in a controlled and monitored setting. At these approved events, carrying alcohol from one on-campus venue to another is strictly prohibited unless carried in a cup. No bottles, cans, kegs, or other containers are permitted to be carried from one on-campus venue to another.

Because the College is committed to promoting the reasonable and safe consumption of alcohol, paraphernalia that facilitates high-risk or binge drinking is prohibited. This includes, but is not limited to, beer bongs or funnels, kegs, and other common containers and mass sources.

Drinking games are another contributor to the rapid consumption of alcohol and are also prohibited.

In situations in which an alcohol policy violation occurs in a group setting, the determination of each individual’s responsibility for the violation will be determined on a case-by-case basis, including, but not limited to, the following factors:

• The location and quantity of alcohol,
• The student’s ability to exercise control over the situation, or
• Whether or not students in the incident take responsibility for the procurement or consumption of the alcohol.

Shared Responsibility Statement: Students who are found to be present in an environment where illegal alcohol consumption is present will be held responsible for a “Shared Responsibility Alcohol” violation. This violation will result in a warning and alcohol education.

Hosting Events and Parties

All events planned and hosted by Rhodes College departments and organizations must use the Events Management System to:

• Reserve the location (indoor, outdoor, and off-campus) 14 days before the event start date. If coordination with other departments listed below, arrangements are needed at least seven days in advance.
• Arrange catering through Bon Appetit and request any of the following: set-up from the Physical Plant (chairs, tables, stage, etc.), AV equipment from the Barret Media Center, Campus Safety if cash is collected or security is needed, and publicity through Communications.
• In planning events where alcohol is anticipated, the host will work with the VP for Finance and Business Affairs (faculty and staff) and Campus Safety to plan logistics and procedures related to compliance with the law, organizational rules and by-laws, and the well-being of guests.
  • .
  • Requests for exceptions to these procedures should be made to the Director of Student Engagement and the Dean of Equity and Engagement for student groups
• Advertising for events must follow the Posting Signs Policy in the Student Handbook.
• Clean-up of events on campus must be completed by 8 a.m. the following morning unless an earlier time is requested in advance. 

Regulatory and Contractual Compliance

• Bon Appetit is Rhodes College’s approved contract vendor for food and beverages. To consume alcohol in the Lair and/or Lair Patio, it must be purchased through Bon Appetit.
• In compliance with the National Collegiate Athletic Association, possession and consumption of alcohol is prohibited at National Collegiate Athletic Association athletic events.
• In planning of events where alcohol is anticipated, the host will work with the VP for Finance and Business Affairs (faculty and staff) and Campus Safety to plan logistics and procedures related to compliance with the law, organizational rules and by-laws, and the well-being of guests. No organization shall furnish alcoholic beverages to students on campus or at any College function.
• Requests for exceptions to these procedures should be made to the Dean of Students for student groups or the VP for Finance and Business Affairs for other groups.

Alcohol Shipments and Delivery

It is prohibited for any student, regardless of age, to have alcohol shipped to the mailroom at Rhodes College. The mailroom will inform the Office of Community Standards if/when shipments of alcohol are received. This is a violation of the Social and Alcohol Policy.

Tennessee Law on Alcohol

The following summary is provided to promote increased awareness of the Tennessee laws concerning alcoholic beverages. This summary is not intended to be a restatement of the law nor a summary of all of the laws relating to alcoholic beverages. All members of the Rhodes community are responsible for compliance with the state laws governing the use of alcohol.

Regarding alcohol consumption, according to Tennessee law, it is illegal:

• For any person or group of legal drinking age to sell, furnish, or provide alcoholic beverages to any person under twenty-one years of age;
• For any person under the age of twenty-one to purchase, receive, or possess alcoholic beverages;
• For any person to make a false statement to the effect that the individual is twenty-one years of age or older for the purpose of obtaining alcoholic beverages;
• For any person or group to sell alcoholic beverages without a license;
• For any person or group of legal drinking age to sell or furnish any alcoholic beverages to any person who is known to be visibly intoxicated, or to any person who appears to habitually drink alcoholic beverages to excess, or to any person who appears to be a habitual user of narcotics or other habit-forming drugs.

Regarding alcohol and driving a motor vehicle, according to Tennessee law, it is illegal:

• To drive or be in physical control of a motor vehicle if a person is under twenty-one years of age and registers .02 or more blood-alcohol content (BAC); for individuals who are twenty-one or over, the blood-alcohol test level is set at .08.
• To consume any alcoholic beverage or possess an open container of alcoholic beverage while operating a motor vehicle.

Partial summary of punishments for offenses related to alcohol and motor vehicles:

• The offense of driving while impaired (.02 or greater BAC) for a person under age twenty-one (21) is a Class A misdemeanor punishable by a driver’s license suspension of one (1) year and by a fine of two-hundred fifty dollars ($250). As additional punishment, the court may impose public service work.
• The offense of driving while the driver is in possession of an open container of alcohol, or of a beverage containing any amount of alcohol, is a Class C misdemeanor punishable by a fine to be established by the court.
• The first DUI offense (.08 or higher BAC) is punishable by 48 hours up to 11 months and 29 days jail time, one (1) year suspension of license, $350 - $1,500 fine, and participation in an alcohol treatment program.
• The second DUI offense (.08 or higher BAC) is punishable by 45 up to 11 months and 29 days jail time, two (2) year suspension of license, $600 - $3,500 fine, and alcohol and drug treatment program may be required.
• The third DUI offense (.08 or higher BAC) is punishable by 120 up to 11 months and 20 day jail time, three (3) to ten (10) year suspension of license, $1,100 - $10,000 fine, 11 months and 29 days probation, and alcohol and drug treatment program may be required.
• The fourth DUI offense (.08 or higher BAC) is a Class E Felony punishable by 150 straight days minimum jail time, five (5) year suspension of license, $3,000 - $15,000 fine, and 1 to 6 years’ probation or parole, and alcohol and drug treatment program may be required.

Violations 

Student violations of this policy include, but are not limited to, the possession or consumption of alcohol if under the age of 21, providing alcohol to underage students, or alcohol intoxication or substance-induced behavior that places a student or others at risk in terms of health and safety issues. Students in violation will:

1. Dispose of all alcoholic beverages in their possession or the alcoholic beverages will be confiscated and disposed of by a College staff member;

Special Note: Any violation that includes drinking and driving on campus will likely result in a suspension of parking and driving privileges for the rest of the student’s college career at Rhodes in addition to other applicable sanctions.

Alcohol Awareness

Rhodes is committed to providing students with information about alcohol and confidential referrals for professional assistance if needed. An awareness of the negative effects of alcohol consumption may assist you in your efforts to make safe and responsible choices about alcohol. Educational programs will be organized and conducted annually to promote continued awareness and encourage an attitude of genuine concern and care for others. Information concerning responsible use, effective party planning, indications of abuse or addiction, and resources for assistance are available for you or someone you care about in the Student Counseling Center.

Solicitation involves the sale of products, collection of monies, or promotion done with the intent to obtain something in return. Students should be aware that solicitation in any form is prohibited on campus without prior approval. This includes, but is not limited to, handing out fliers, giving free samples, vending, or recruiting.

Registered Student Organizations (RSOs) must submit requests for solicitation on campus to the Office of Student Engagement via Presence. The Office of Student Engagement will assist student groups in finding a location for any approved solicitation activity.

Student groups who are not RSOs, must submit requests for solicitation on campus to their respective sponsoring College official or department. The College Events Office will assist student groups in finding a location for any approved solicitation activity.

All salespersons and solicitors, including canvassers, distributors, external partners, companies, or organizations wishing to solicit on campus must be invited by or receive prior approval by a sponsoring College official, department, or Registered Student Organization and their advisor. 

Any request for solicitation on campus should include the following information:

• A location for the solicitation
• A defined time (start and end time)
• Sponsoring College official, department, or RSO and their advisor
• Name and phone number for day of escorting (must be a College representative)
• The nature of the solicitation

• If the concern is not specifically identified above, contact the Office of the Vice President of Student Life. 
• If a concern is not satisfactorily addressed through the offices and agents above, it is possible to file a formal written complaint. That process is described here.
• If the resolution of the complaint is unsatisfactory and meets the requirements for an appeal as indicated in the college catalogue or student handbook, the issue should be brought forward to the committee or individual as listed above.
• Should the institution not be able to resolve the student complaint, the student has the right to contact the federal government or the State of Tennessee and their respective agencies to determine the course of action. Complaints can be filed with the following agencies:
  • Complaints related to the application of state laws or rules related to approval to operate or licensure of a particular professional program within a postsecondary institution shall be referred to the appropriate State Board (i.e., State Board of Health, State Board of Education, and so on.) within the Tennessee State Government and shall be reviewed and handled by that licensing board (http://www.tn.gov), and then search for the appropriate division)
  • Complaints related to state consumer protection laws (e.g., laws related to fraud or false advertising) shall be referred to the Tennessee Division of Consumer Affairs and shall be reviewed and handled by their Unit (http://www.tn.gov/consumer/).
  • Allegations regarding noncompliance with accreditation standards, policies, and procedures may be made to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), 1866 Southern Lane, Decatur, GA 30033-4097. (The Commission's complaint policy, procedure and the Complaint form may be found on their website: https://sacscoc.org/app/uploads/2020/01/ComplaintPolicy-1.pdf.)
• Title IX (Department of Education Office of Civil Rights). Individuals who wish to file a complaint with the U.S. Department of Education's Office of Civil Rights must do so within 180 days of the incident based on the time limits for adjudication set by that agency. The complaint policy, procedure and complaint form may be found at https://www2.ed.gov/about/offices/list/ocr/index.html.

Authority, Responsibility, and Accountability for registered student organizations are delegated along the following line:

• Officer(s) of Student Organization (President, Chair, etc.)
• The Office of Student Engagement has the shared authority, responsibility, and oversight for registered student organizations.

1. What constitutes a registered student organization at Rhodes College?

A registered student organization is defined as a group of college students who unite to promote or celebrate a common interest. While student organizations of the College may include faculty, staff, or community members, the majority of the organization must be Rhodes College students. Additionally, only students are permitted to serve as officers of registered student organizations. A registered organization has completed all necessary paperwork and submitted it to Office of Student Engagement and the Allocations and Student Organization Commission. Groups that are existing organizations must re-register every year and must electronically submit an updated profile, membership roster and constitution and by-laws on Presence.

2. Benefits of being a Registered Student Organization

All organizations must maintain an active, up to date profile with the Office of Student Engagement on Presence. Failure to register annually will result in denial of privileges or deactivation of organization. Registration as a student organization is a privilege and is not intended to restrict the free association of students in non-registered organizations. Upon registering, student organizations gain several privileges, including the ability to:

• Reserve space on campus for meetings and approved activities.
• Conduct approved fundraising projects on campus.
• Coordinate activities with other student organizations offices and/or departments.
• Have college mail collected by a student organization leader and the use of a mailing address at Rhodes College.
• Apply for funding through the Allocations and Student Organizations Commission for all campus projects and programs.
• Be considered for Campus Life and College awards.
• Have an Organizational Site on Presence.
• Have the ability to advertise via flyers and other mechanisms on campus.
• Participate in the Student Involvement Fair
• Use of the Rhodes name and trademark. 

Process of Starting a Student Organization

Enrolled students of Rhodes College may petition the Allocations and Student Organizations Commission (ASOC) in order to create a new, recognized and active student organization. Below is the process for any student seeking to start a new organization:  

• Submit interest form, including a roster of at least 5 students who intend to join the club, to the Vice Commissioner via Presence.
• Write a constitution to be reviewed for approval by Student Engagement staff and the Vice Commissioner. Constitutions must contain acknowledgement of the college’s polices and non discrimination clauses. 
• Present final proposal and constitution to the ASOC to be approved by a two-thirds vote of ASOC. 
• If approved, all documentation will be sent to the Director of Student Engagement for final approval.
• Once complete, all new officers will be required to complete training.

Requirements of a Student Organization

In order for a student organization to remain active and eligible for funding, it must maintain the following requirements on its student organization’s Presence page:

• An active roster of enrolled students.
• An Allocations-approved constitution and bylaws.
• A current advisor agreement signed by a full-time faculty or staff member.
• Have an updated contact list of the organization’s executive members, including a President and a Treasurer.

With the exception of nationally-affiliated honor societies, fraternities and sororities, and religious groups that have received official approval from the Dean of Equity and Engagement or designee, official recognition by the College will be granted to organizations who meet with the following requirements: (1) the organization’s purpose is not in conflict with the mission of the College, (2) the membership of the organization is available to all Rhodes students who are interested in membership, and (3) the organization must be distinct and unique from all other existing organizations on campus.

The Allocations and Student Organizations Commission (ASOC) Vice Commissioner or Office of Student Engagement will notify the organization in writing of the decision. If denied, a written explanation of the denial along with the procedure for appeal must be included.

The decision of ASOC may be appealed in writing to the Office of Student Engagement, and then the Dean of Equity and Engagement if necessary.

The officers of recognized student organizations are responsible for the actions of their respective organizations. Neither the Office of Student Engagement nor the Allocations and Student Organizations Commission controls or is responsible for actions taken by student organizations.

Student Organization Event Guidelines

The following guidelines have been set forth by the Office of Student Engagement to oversee all events, practices, meetings, and activities for registered Student Organizations at Rhodes College. For the purposes of this document all three will be referred to as events. 

General Expectations 

1. Student Organizations must request the use of campus space through Presence at least 3 weeks in advance. Late submissions may be accepted but to guarantee the ability to accommodate your event, advance notice is required. Please allow 3-5 business days to process your request.  
2. Any groups that use space on campus are responsible for leaving all rooms in the condition in which you found them, which includes removing or properly disposing of all items that you bring into the room. Clean-up of events on campus must be completed by 8:00 a.m. the following morning unless an earlier time is requested in advance. Failure to follow this directive may result in charges being placed on the student group.  
3. Attendance tracking is required for all student organization events on or off campus. Attendee information should be collected upon entry. It is highly encouraged for student organizations to use Presence to track Rhodes student attendance at events. Guests invited from outside the Rhodes community must be submitted 24 hours in advance of the event to Campus Safety to ensure their ability to enter campus.   
4. External vendors and special guest speakers are allowed to be contracted or invited for student organization events, but names must be submitted to Campus Safety 24 hours in advance. Note: Any contracts that are being paid for with funds from Allocations must be signed by a designated college official.  
5. Student organizations may not schedule activities or study breaks during finals period, including reading days. Events taking place on the last day of class in the spring semester will be approved on a case-by case basis.  
6. The College will always require adherence to local health department and CDC guidelines for meetings and events unless an exception has been made by Rhodes administration. Attendees are required to abide by the masking and distancing policies in place at the time of the event. 

On-Campus Space Constraints & Expectations 

1. Event attendance must remain within the published capacities for the event space as reported in EMS. This number could change for various reasons. If a space capacity does change, you will be notified in advance of the event and able to alter arrangements.  
2. Rhodes College Physical Plant maintains a supply of tables and chairs that student groups may request for use at events on campus. Groups can request these resources through their initial request in Presence and a member of the Student Engagement office will reach out if the College does not have the resources for the event. Final event setups must be submitted at least 3 days prior to the event. (Note: Physical Plant is not present on the weekends or after 3:00 p.m. to change setup). 
3. Audio/Visual needs must be included in the event submission on Presence so the groups can be guaranteed a space with the appropriate set-up. Some events may be required to have a technician to operate the requested needs; these come at an additional cost to the organization. Staff in the Office of Student Engagement can offer consultation about what is most appropriate for your event.  
4. To reduce damage to campus buildings, groups are only allowed to affix things to the walls, doors, windows, blinds, or railings in any of the rooms or hallways using approved materials. Free standing decorations are permitted. Requests for exceptions must be submitted and approved by the Office of College Events. Student groups can be charged for room or space damages if necessary.  

Funding 

1. Registered Student Organizations that wish to obtain funding for an event on or off campus must have their event submitted in Presence at least 4 weeks in advance to be eligible for funding. Budgets must be submitted by the Sunday prior to 3 weeks in advance of the event.  
2. The Allocations and Student Organization Commission (ASOC) process for funding student events can be found here. 

Advertising 

1. Events must be submitted through Presence are eligible to be placed in the “Rhodes This Week” twice weekly emails.  
2. Advertising for events must follow the “Campus Posting Policy” outlined here.  
3. Any advertisement that does not contain the name of a sponsoring organization, has been placed in a prohibited area, or is for an event that has not been registered or notified, is eligible to be removed at any time. Violations of this policy may result in consequences for the organization. 

Alcohol 

1. Student Organizations are permitted to host events with alcohol on or off campus.  
2. Any event with alcohol may be subject to increased scrutiny and restrictions to ensure state and college policies are being followed.  
3. A meeting with the Office of Student Engagement is required for any student event or organization that is planning to serve alcohol.   
4. Student Organizations must abide by the Student Event Guidelines for Events with Alcohol. 

 Off-Campus Events 

1. All Student Organizations must notify the Office of Student Engagement of events the organization is holding off campus. 
2. Notification is required at least 1 week in advance through Presence if the group is not utilizing any campus resources. Otherwise 4 weeks is requested. 
3. Off Campus Student Organization events are any events not held on college owned property, this does include the IFC & Panhellenic Lodges as off campus entities.  
4. Additionally, an event is considered off campus if students must travel to the event within the city of Memphis or the surrounding Metropolitan area.  

 Travel 

1. Student organizations planning to travel must notify the Office of Student Engagement at least 3 weeks in advance though Presence. 
2. Student Organization travel is any time the group is traveling outside the greater Memphis area for Student Organization business, competitions or events.  
3. Additional meetings may be required to ensure that the group understands College expectations while traveling.  

 Events with Minors 

1. Student groups may host events with minors on campus if the parents or guardians are present for the duration of the event.  
2. If the minors are under the supervision of students, each student who will be responsible for a minor will be required to pass a background check under state law. Please allow up to 4 weeks for background checks to be processed. 

Once the College recognizes a student group, the organization may apply to receive financial support from the Allocations and Student Organizations Commission. All submissions must adhere to a strict set of funding guidelines set by the commission and the college.  Recognized status does not guarantee funding by the College. Funding requests must be submitted at least 3 weeks prior to an event for their request to be considered. 

If funding is granted, the student organization may only use the awarded funds on the approved items. Last minute changes to the use of the approved funds or amount must be authorized by the commissioner and/or the Office of Student Engagement prior to purchase. Failure to follow these guidelines may result in disciplinary action for the organization or individuals involved. 

For more information about Student Organizational Funding please email engagement@rhodes.edu.

All equipment purchased by any Student Organization or Club Sport with College funds is the property of Rhodes College. Equipment must be returned at the conclusion of the season (for club sports) or academic year. Appropriate storage, administration and maintenance of equipment are the responsibility of the respective student organization. Items purchased or used for events must be returned at the conclusion of the event. Storage and maintenance of these items will be at the discretion of the Office of Student Engagement. Organizations and individuals may be held accountable for any items damaged or lost while in the possession of the group. 

The Office of Student Engagement maintains an inventory of items that are both reusable and non-reusable available for use by Registered Student organizations. That inventory can be found here: https://rhodescollege.myturn.com. 

Student organizations with (inter)national affiliations

• All student organizations are to follow their (inter)national organization guidelines and procedures both on and off campus as well as any college policies or guidelines. Failure to do so may result in disciplinary action by the college and/or the (inter)national organization. 

Accountability for Violations of the Rhodes College Standards of Conduct

• A student organization’s violation of college regulations or failure to adhere to expected standards of conduct will be adjudicated by the appropriate administrator, as determined after initial review by the Director of Community Standards in consultation with the Director of Student Engagement, or their designees. Persistent or extreme violations at the student organization level may result in withdrawal of recognition by the College.
• A student organization may appeal the findings of violation of regulations or standards of conduct in writing to the Vice President for Student Life, unless otherwise directed in the outcome letter. Appeals must be based on the same grounds listed under the Rhodes College policies of Student Conduct in the Student Handbook. In the event that an incident is adjudicated by a hearing board, that body’s appeal guidelines govern the appeal for that finding.

For more information about due process and rights for registered student organizations, see the Organizational Conduct section of the Student Handbook. 

Please see the College Handbook Weapons Policy page.

Rhodes College prohibits possession of weapons of any type by students, staff, faculty, and visitors on all College property, including and not limited to firearms of any type, B-B guns, pellet guns, paintball guns, stun guns, slingshots, bows and arrows, martial arts weapons, knives, chemical weapons, explosives or any other object or substance that could be used as a deadly weapon. Toy and water/squirt guns are not permitted on campus because tend to look realistic and may be perceived by others to be a weapon.  

Violators (including those individuals with valid Tennessee gun carry permits) are subject to suspension, expulsion, termination, or any combination of appropriate sanctions for violation of this policy.

The sole exception to this policy is that Rhodes College complies with Tennessee Code Annotated § 39-17-1313.

In accordance with TCA § 39-17-1313, a person who has a valid enhanced handgun carry permit or concealed handgun carry permit or who lawfully carries a handgun pursuant to § 39–17–1307(g) may, unless expressly prohibited by federal law, transport and store a firearm or firearm ammunition in the person’s motor vehicle if:

1. The person’s vehicle is parked and located where it is permitted to be; AND
2. The firearm or ammunition being transported or stored in the vehicle:
   • Is kept from ordinary observation if the person is in the vehicle;
   • Is kept from ordinary observation and locked within the trunk, glove box, or interior of the person’s motor vehicle or a container securely affixed to the vehicle if the person is not in the vehicle.

Any violation of this policy must be reported immediately to Campus Safety at 901-843-3880. Prohibition of such weapons extends to the property and/or vehicles controlled by an individual while on College property if that individual is not in compliance with TCA § 39-17-1313. Questions regarding this policy should be directed to the Director of Campus Safety.

The College recognizes the desire for students to protect themselves when appropriate and necessary.  Personal defense spray is permitted.