Published on Rhodes College: College Handbook Employee Policies (

Work Hours

Wage and Hour Laws of the Fair Labor Standards Act. The Fair Labor Standards Act contains specific requirements concerning employees’ wages and hours worked. It is the policy of Rhodes to document hours worked and pay wages in accordance with the Fair Labor Standards Act.

The official work week is from Monday morning to the following Sunday night.

The normal work schedule for office personnel is 8:30 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch. Please check with your supervisor for your individual work schedule.

The normal work schedule for full-time, non-exempt personnel in Physical Plant and Campus Safety is forty (40) hours per work week. Please check with your supervisor for your individual work schedule.

All employees may take a fifteen-minute break each half-day. Breaks should be scheduled so that offices and telephones, or other essential responsibilities, are not left unattended. Breaks not taken may not be translated into any other kind of privilege, such as early departure, elongated lunch period, or overtime pay.

At the supervisor’s discretion the employee may be allowed or required to take time off to maintain time worked within the 40-hour work week. This time must be taken within the same 40-hour work-week in which the unscheduled hours are worked. It is violation of the law to “bank” overtime for use at a later date.    

How to Report Time:

  • Directors and above are responsible for maintaining individual record of time not worked. Time reports are not submitted.
  • Exempt employees: Request and report time not worked (i.e., sick and vacation) in Workday.
  • Salaried non-exempt: Report time worked and leave time in Workday.
  • Hourly Non-exempt: Report time worked and leave time (i.e., sick and vacation) through the College electronic timekeeping system.

Time Records and College electronic time keeping system:

  • Time must be kept daily by employee.
  • Hours worked must be reported accurately per day and on the exact date worked.
  • Records must be submitted to Payroll Office in Southwestern Hall by 9:30 a.m. Monday on a biweekly basis.
  • Falsification by employee or supervisors is subject to termination.

Regular Work Time is defined:

  • All hours worked by the employee.
  • Other hours worked include if an employee takes work home, works during a lunch hour, or works before or after normal working hours. “Work suffered”, whether permission is granted by the supervisor or not, is time worked under the law.
    • Time worked creating overtime hours without explicit permission may result in disciplinary action.
  • If uniforms are required and furnished and employees are required to change into and out of uniforms on campus, this must be counted as time worked.

Compensatory Time:

  • For full-time non-exempt employees, the difference between your scheduled 37.5 hour work week and 40 hours per week. Maximum compensatory time bank is 37.5 hours. 
Anonymous (not verified) August 18, 2015

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