Registered Student Organizations
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations
Published on Rhodes College: Rhodes Handbook (https://handbook.rhodes.edu/)
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations
Authority, Responsibility, and Accountability for registered student organizations are delegated along the following line:
A registered student organization is defined as a group of college students who unite to promote or celebrate a common interest. While student organizations of the College may include faculty, staff, or community members, the majority of the organization must be Rhodes College students. Additionally, only students are permitted to serve as officers of registered student organizations. A registered organization has completed all necessary paperwork and submitted it to Office of Student Engagement and the Allocations and Student Organization Commission. Groups that are existing organizations must re-register every year and must electronically submit an updated profile, membership roster and constitution and by-laws on Presence.
All organizations must maintain an active, up to date profile with the Office of Student Engagement on Presence. Failure to register annually will result in denial of privileges or deactivation of organization. Registration as a student organization is a privilege and is not intended to restrict the free association of students in non-registered organizations. Upon registering, student organizations gain several privileges, including the ability to:
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/student-organizations/general
Process of Starting a Student Organization
Enrolled students of Rhodes College may petition the Allocations and Student Organizations Commission (ASOC) in order to create a new, recognized and active student organization. Below is the process for any student seeking to start a new organization:
Requirements of a Student Organization
In order for a student organization to remain active and eligible for funding, it must maintain the following requirements on its student organization’s Presence page:
With the exception of nationally-affiliated honor societies, fraternities and sororities, and religious groups that have received official approval from the Dean of Equity and Engagement or designee, official recognition by the College will be granted to organizations who meet with the following requirements: (1) the organization’s purpose is not in conflict with the mission of the College, (2) the membership of the organization is available to all Rhodes students who are interested in membership, and (3) the organization must be distinct and unique from all other existing organizations on campus.
The Allocations and Student Organizations Commission (ASOC) Vice Commissioner or Office of Student Engagement will notify the organization in writing of the decision. If denied, a written explanation of the denial along with the procedure for appeal must be included.
The decision of ASOC may be appealed in writing to the Office of Student Engagement, and then the Dean of Equity and Engagement if necessary.
The officers of recognized student organizations are responsible for the actions of their respective organizations. Neither the Office of Student Engagement nor the Allocations and Student Organizations Commission controls or is responsible for actions taken by student organizations.
Student Organization Event Guidelines
The following guidelines have been set forth by the Office of Student Engagement to oversee all events, practices, meetings, and activities for registered Student Organizations at Rhodes College. For the purposes of this document all three will be referred to as events.
On-Campus Space Constraints & Expectations
Advertising
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations/registered-student-organization
Once the College recognizes a student group, the organization may apply to receive financial support from the Allocations and Student Organizations Commission. All submissions must adhere to a strict set of funding guidelines set by the commission and the college. Recognized status does not guarantee funding by the College. Funding requests must be submitted at least 3 weeks prior to an event for their request to be considered.
If funding is granted, the student organization may only use the awarded funds on the approved items. Last minute changes to the use of the approved funds or amount must be authorized by the commissioner and/or the Office of Student Engagement prior to purchase. Failure to follow these guidelines may result in disciplinary action for the organization or individuals involved.
For more information about Student Organizational Funding please email engagement@rhodes.edu.
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations/student-organization-funding
All equipment purchased by any Student Organization or Club Sport with College funds is the property of Rhodes College. Equipment must be returned at the conclusion of the season (for club sports) or academic year. Appropriate storage, administration and maintenance of equipment are the responsibility of the respective student organization. Items purchased or used for events must be returned at the conclusion of the event. Storage and maintenance of these items will be at the discretion of the Office of Student Engagement. Organizations and individuals may be held accountable for any items damaged or lost while in the possession of the group.
The Office of Student Engagement maintains an inventory of items that are both reusable and non-reusable available for use by Registered Student organizations. That inventory can be found here: https://rhodescollege.myturn.com.
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations/organization-equipment-supplies
Student organizations with (inter)national affiliations
Accountability for Violations of the Rhodes College Standards of Conduct
For more information about due process and rights for registered student organizations, see the Organizational Conduct section of the Student Handbook.
Printed from: https://handbook.rhodes.edu/student-handbook/campus-policies/registered-student-organizations/accountability