Published on Rhodes College: Rhodes Handbook (https://handbook.rhodes.edu/)

Academics

Printed from: https://handbook.rhodes.edu/student-handbook/academics


Academic Regulations

Printed from: https://handbook.rhodes.edu/student-handbook/academics/academic-regulations


Classroom Conduct

Students are expected to conduct themselves as responsible learners. Classroom behavior should not detract from the learning environment. Each faculty member has the right to determine appropriate behavior for the classroom. Expectations might address behavior such as use of electronic devices, late arrivals or early departures, eating or sleeping.

A student violating a professor’s classroom policy or individual instructions regarding classroom disruptions might be dismissed from the class for the day on which the disruption occurs, subject to a reduction of participation grade, and/or referred to the respective Department Chair.

Printed from: https://handbook.rhodes.edu/student-handbook/academics/classroom-conduct


Academic Advising

The mission of academic advising at Rhodes is to promote student learning. Each entering student is assigned a liberal arts academic advisor, who will function in that capacity until the student formally declares a major. This must be done prior to the registration period of the spring semester of the sophomore year.  At that point, a faculty advisor from the major department is assigned to or selected by the student.
Assisted by the academic advisor, the student learns:

  • To understand the nature of a liberal arts education
  • To assess his or her strengths and weaknesses
  • To formulate educational and career goals
  • To plan a course of action to achieve those goals

I.   Guidelines for the Student Advisee

  1. Realize that final responsibility for meeting Degree or Foundation Requirements rests with the student.
  2. Prepare adequately for each advising session.
  3. Make preliminary course selections prior to registration advising appointments.
  4. With the assistance of the advisor and Career Services, clarify personal values, abilities, interests, and goals.
  5. Become knowledgeable about and observe institutional policies, procedures, and requirements. This requires a careful reading of the College Catalogue.
  6. Contact and make an appointment with the advisor when in need of assistance or when required. If the student finds it impossible to keep the appointment, notify the advisor before the scheduled appointment.
  7. Maintain a personal advising folder and take it to every advising appointment. Documents placed in this folder might include grade reports, declaration of major forms, course plan, and other documents related to the student’s academic record.
  8. Follow through on actions identified during each advising session.
  9. Keep the advisor informed about academic achievements, difficulties, and other factors that could influence the student’s academic career.
  10. Declare a major no later than the spring semester of the sophomore year and choose a new advisor if necessary.
  11. Evaluate the advising system, when requested, in order to strengthen the advising process.
  12. Accept final responsibility for all decisions.

Printed from: https://handbook.rhodes.edu/student-handbook/academics/academic-advising


Student Travel Policy

The Rhodes College Travel Policy determines which countries and regions Rhodes College students may travel to for study, work or professional development as representatives of the College. All international student travel requires approval by the Buckman Center and Department Chairs in order for academic credit or financial support to be awarded. Failure to comply with all Rhodes College Travel Policies will result in the withholding of academic credit and/or financial support or reimbursement. Resources: US Dept. of State Travel Advisory Page and International SOS Travel Risk Interactive Map

Restricted Destinations

Policy: Rhodes College will not support, finance or award credit for any travel to countries designated by the U.S. State Department as a Level 4 country. Level 3 countries are presumed to be off limits, but permission may be given under certain conditions, see below. Travel to Level 2 destinations will generally be approved by the Buckman Center after the proposing student or faculty member indicates they have reviewed the details of the travel warning and are willing to accept the risk (see below).

Approval
It is expected that approval will be granted for many proposals for travel, even to selected restricted destinations. The Buckman Center will review applications based on an assessment of the components of the proposal, i.e., the diligence of the proposal (level of strategic planning, level of vetting of vendors/partners/providers), the relevance of the purpose of the trip to the mission of the College, the experience and the perceived competence level of the applicants, and upon a more in-depth review of the particular destination and itinerary within the restricted country.

US State Department Advisory Levels and Approval Considerations

Level 4. No approval for travel to these destinations will be given.

Level 3. Approval may be given for proposals for travel to Level 3 destinations if:

  1. No approval will be granted for student led group or individual students on independent study or internships.
  2. No other of the following international travel advisories (Australia, Canada, Great Britain and New Zealand), advise against travel to the destination.
  3. International SOS risk rating https://www.travelriskmap.com/#/planner/locations is no higher than medium.
  4.  The itinerary must be limited to regions within the destination country for which the US State Department has indicated that the risk is lower than that for the overall risk of the country and International SOS has indicated that the risk is no greater than medium.
  5. The itinerary has been reviewed and approved by our Risk analysis consultants, Lodestone International.
  6. The application demonstrates competence and due diligence including an understanding of the hazards and the implementation of risk mitigation strategies as demonstrated by a signed waiver.
  7. The applicants agree to any additional requirements, e.g., Buckman Center requested changes in itinerary, the carrying of satellite communication devices, an agreement that no itinerary changes will be made once the program begins without permission and any additional vetting or addition of personnel deemed necessary.
  8. Approval may be made for students studying abroad with a well known internationally based third party provider who is willing to indemnify Rhodes College if all points 1 – 3 are true.

Level 2. Approval may be given for proposals for travel to Level 2 destinations if: 

  1. Approval may be granted for student led groups or individual students on independent study or internships if the International SOS risk rating is Low or Insignificant.
  2. International SOS risk rating is no higher than medium.
  3. The itinerary must be limited to regions within the destination country for which the US State Department has indicated that the risk is no greater than that for the overall risk of the country and International SOS has indicated that the risk is no greater than medium.
  4. The application demonstrates competence and due diligence including an understanding of the hazards and the implementation of risk mitigation strategies.
  5. The applicants agree to any additional requirements, e.g., requested changes in itinerary, the carrying of satellite communication devices, an agreement that no itinerary changes will be made once the program begins without Buckman Center permission and any additional vetting or addition of personnel deemed necessary.
  6. Approval may be given for students studying abroad with a well known internationally based third party provider if the itinerary does not venture into any area for which the International SOS risk rating is higher than Medium.

Level 1.  No additional considerations. Rhodes College reserves the right to withhold or give approval and support if the US State Department Advisory designation is significantly inconsistent with International SOS’ risk rating.
 

Printed from: https://handbook.rhodes.edu/student-handbook/academics/student-travel-policy


Student Privacy Rights

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) Students who have questions or concerns about FERPA should contact the Office of the Registrar. FERPA rights include:

  1. The right to inspect and review the student's education records within 45 days after the day Rhodes College (“School”) receives a request for access.
    • A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA
    • A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
    • If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the university discloses personally identifiable information (“PII”) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

Circumstances in which the College may disclose education records without a student’s prior written consent include:

  • To Rhodes College officials, including teachers and persons in an administrative, supervisory, academic, research or support staff positions (including Campus Safety and the Counseling Center),  whom the  College has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, students, attorneys, auditors, collection agents, or other parties to whom the school has outsourced institutional services or functions and who work under the control of the College with regard to personally identifiable information from education records protected by FERPA. A College official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Rhodes College.
  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer.
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-­supported education programs. Disclosures under this provision may be made in connection with an audit or evaluation of Federal- or State-­supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. 
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. 
  • To accrediting organizations to carry out their accrediting functions.
  • To comply with a judicial order or lawfully issued subpoena. 
  • To appropriate officials in connection with a health or safety emergency. 
  • Information the school has designated as “directory information.”  Rhodes College has designated the following items to be directory information: student’s name, parents’ names, campus and home addresses and telephone numbers, cellular phone numbers, dates of attendance, photograph, year of graduation, degrees and honors awarded or expected, academic major, email address, and faculty advisor.  
  • To a victim of an alleged perpetrator of a crime of violence or a non­forcible sex offense., The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. 
  • To the general public, the final results of a disciplinary proceeding, if the school determines the student is an alleged perpetrator of a crime of violence or non­forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. 
  • To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Rhodes College to comply with the requirements of FERPA.

If a student wishes to file a complaint alleging a violation of FERPA by Rhodes College, he or she should contact the following agency:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
www2.ed.gov/policy/gen/guid/fpco/index.html
1-800-USA-LEARN

For further information concerning a student’s federal privacy rights, the federal regulations implementing FERPA can be found at 34 CFR Part 99.

Printed from: https://handbook.rhodes.edu/student-handbook/academics/student-privacy-rights