Mandatory Reporting (Faculty and Staff)
All Rhodes employees, faculty and staff defined as “mandatory reporters” are required to report all sexual misconduct and gender-based misconduct (physical misconduct and harassment) involving or affecting students. Under Title IX, Rhodes is obligated to investigate and potentially take corrective action when its mandatory reporters receive notice of a potential incident of sex or gender discrimination or sexual misconduct involving a student. Accordingly, mandatory reporters must inform Rhodes of all such incidents so that Rhodes can fulfill its duties.
The following groups of individuals are mandatory reporters: all Rhodes faculty, all Rhodes staff (excluding “confidential resources” and student employees), all resident assistants and all members of the Peer Advocate Center. Student Counseling Center staff and any member of the Student Health Services staff are considered “confidential resources” and are not considered mandatory reporters for purposes of this policy; however they have obligations to report aggregated statistics and child abuse under state law.
When a mandatory reporter receives information concerning a potential act of sex or gender discrimination or sexual misconduct, the mandatory reporter must promptly contact Title IX Coordinator Inez Warner at firstname.lastname@example.org or a Deputy Title IX Coordinator, including Claire Shapiro at email@example.com. The mandatory reporter must provide all reported information, including the name of the potential victim, the name of the accused individual, and other identifying details about witnesses, location, etc. While Rhodes will attempt to maintain the confidentiality of the information, if requested, the mandatory reporter has no right to confidentiality from the Title IX Coordinator or to withhold information that may assist Rhodes in its investigation and potential remediation of the incident. A mandatory reporter who fails to properly report an incident involving a student may receive disciplinary action up to and including termination from Rhodes.
When a mandatory reporter thinks that a student or other member of the Rhodes community may be about to disclose to him/her an act of sex or gender discrimination or sexual misconduct that the mandatory reporter would be required to report, they may preemptively inform the disclosing individual that Rhodes will attempt to maintain the confidentiality of the information, if requested, but the mandatory reporter is required to report the allegations and the names of the parties involved to Rhodes pursuant to Rhodes’ Title IX obligations. If the disclosing individual expresses reservations about sharing information s/he would prefer to keep confidential, the mandatory reporter should refer the disclosing individual to Rhodes’ Confidential Resources at the Counseling Center or Student Health Services. Mandatory reporters should encourage all persons who have experienced or witnessed potential sex/gender discrimination or sexual misconduct to report the incidents in accordance with their own sensitivities, but no employee (other than the Confidential Resources) can or should promise confidentiality.
The Title IX Coordinator will promptly notify Campus Safety of incidents when appropriate. Mandatory reporters may assist disclosing individuals with contacting Campus Safety, law enforcement, or other people or resources at the request of the disclosing individual.
For more information, please refer to Rhodes’ Title IX Policy, available at http://sites.rhodes.edu/titlenine/.
Mandatory reporters also have duties, pursuant to the Clery Act, to report to Campus Safety other crimes or incidents not involving sex or gender discrimination or sexual misconduct. When in doubt, the Title IX Coordinator can facilitate such reports if requested.
Printed from: https://handbook.rhodes.edu/college-handbook-employee-policies/employment-policies/mandatory-reporting-faculty-and-staff