CONFLICT OF INTEREST
Section 1. Conflict of Interest. A conflict of interest may exist when the interests or activities of any Voting Trustee, Faculty Trustee, Student Trustee or officer of the College may be seen as competing with the interest or activities of the College, or any such Trustees or officer derives a financial or other material gain as a result of a direct or indirect relationship.
Section 2. Disclosure Required. Any possible conflict of interest shall be disclosed to the Chair of the Board by the person concerned, if that person is a Voting Trustee, Faculty Trustee, Student Trustee or the President of the College, or to the President if the person is an officer.
Section 3. Abstinence from Vote. When any conflict of interest is determined to exist and is relevant to a matter requiring action by the Board, the interested person shall call it to the attention of the Board or its appropriate committee and such person shall not vote on the matter; provided, however, any Voting Trustee, Faculty Trustee or Student Trustee disclosing a possible conflict of interest may be counted in determining the presence of a quorum at a meeting of the Board or a committee thereof. Any committee which votes upon a matter wherein a conflict of interest exists or may exist, must consist entirely of members of the Board.
Section 4. Absence from Discussion. Unless requested to remain present during the meeting, the person having the conflict shall retire from the room in which the Board or its committee is meeting and shall not participate in the final deliberation or decision regarding the matter under consideration. However, that person shall provide the Board or committee with any and all relevant information.
Section 5. Minutes. The minutes of the meeting of the Board or committee shall reflect that the conflict of interest was disclosed and that the interested person was not present during the final discussion or vote and did not vote. When there is doubt as to whether a conflict of interest exists, the matter shall be resolved by a vote of the Board or its committee, excluding the person concerning whose situation the doubt has arisen.
Section 6. Annual Review. A copy of this conflict of interest By-law shall be furnished to each Voting Trustee, Faculty Trustee, Student Trustee and officer who is presently serving the College, or who may hereafter become associated with the College. This policy shall be reviewed annually for the information and guidance of Board members and officers. Any new Board members, officers or staff members shall be advised of this policy upon undertaking the duties of such office.