Rhodes College welcomes guests and visitors while maintaining the safety and comfort of our campus community. All guests and visitors must comply with college policies and local, state, and federal laws while on campus.
Definitions
- Guest: A guest is an individual invited to campus by a student or other member of the Rhodes community. Guests are required to remain under the direct supervision of their host for the duration of their visit.
- Visitor: A visitor is an individual who comes to campus for business or personal reasons without a specific host, such as attending events or meetings. Visitors are responsible for their adherence to campus policies.
Guests on Campus
Guests are required to always remain under the responsibility of their host.
- The host is accountable for ensuring the guest abides by and respects all campus policies, including those related to safety, conduct, respect for others, and behavioral expectations. Failure of the guest to adhere to campus regulations and policies will result in the host’s referral to the Office of Community Standards.
- The responsibility for hosting a guest cannot be transferred from one individual to another during their visit.
- Guests are not permitted on campus during high-stress academic periods, such as finals week and senior week, to ensure minimal disruption to the learning environment.
Overnight Guests in Residence Halls
Rhodes College allows overnight guests under the following conditions:
- Rhodes College allows 24-hour visitation provided the student first secures verbal approval from their roommate(s) and/or suitemate(s) before the guest's arrival.
- Roommate Rights: A roommate’s right to free access to the room/apartment, privacy, study, or sleep should not be compromised due to the presence of a guest.
- Cohabitation Policy: The College prohibits cohabitation. Cohabitation is a guest staying overnight for more than three consecutive nights. Violations may result in disciplinary action.
- Guest Registration Process: All overnight guests must be registered through the Office of Residence Life by completing the Overnight Guest Registration Form. This form must be submitted at least 24 hours before the guest’s stay. The host is responsible for ensuring their guest is registered and for adherence to all Residence Life policies. No one under the age of sixteen can be an overnight guest.
- If an unregistered guest is discovered or the guest policies are violated, the student hosting the guest will lose overnight privileges. There may be additional disciplinary action.
- Various types of misconduct may result in the removal of guests and referral of hosts to the Office of Community Standards (refer to the Student Handbook for more details).
Guests are not permitted during finals week and senior week to protect the integrity of the academic environment.
Guest and Visitor Check-In Process
All are required to follow the campus check-in process upon arrival:
- Identification: Visitors must present a valid driver’s license or other approved government ID at the campus gate.
- Guest/Visitor Badge: The guest/visitor's ID will be scanned into the Raptor system, and a visitor badge will be issued with their name, photo, and destination. All vehicle passengers must present identification to ensure campus security.
Students who enter through the North Parkway gate with guests must register guests at the Phillips or Bailey gate when the North Parkway gate is not staffed.
Visitors to West Campus should be directed or taken to one of the staffed gates to allow their guests to check in through the Raptor process before proceeding to their destination.
- Students with overnight guests are required to register their guest(s) at one of the staffed gates. The visitor will receive a visitor badge with the expiration date included.
Large Events:
- Pre-registered guests/visitors may bypass the Raptor system by displaying their event parking pass or emailed event pass, allowing quicker access to the campus.
- Event organizers are required to submit the list of attendees to Campus Safety at least 48 hours before the event for guests to bypass the visitor check-in process. Campus Safety will send you a visitor pass, which you can forward to your guests.
- If multiple people will be in one vehicle, include the names of the passengers on the list sent to Campus Safety.
- The pass will allow them to pass through the gate without being stopped. Guests will not be turned away if you do not follow these steps; they will have their ID scanned and be issued a visitor badge as described above.
For more details on the visitor check-in process, refer to the guidelines provided by Campus Safety.
Trespass Notice
Campus Safety or any Rhodes official may issue a Criminal Trespass Notice if it is determined that an individual poses a threat to the safety, well-being, or academic environment of the College. If a person is deemed to have committed a crime, they may be subject to arrest by the Memphis Police Department.