Building Access Control

Students may need access to certain academic and administrative areas in pursuit of their studies or work-study duties outside normal working hours or when those in control of the area are not present. If time authorization limits are not indicated on the access request, it will be assumed that access is limited to that building’s regular business hours. Otherwise, if time limits are not indicated, access after regular business hours will not be granted.

Similarly, members of the faculty and staff may from time to time have a temporary need to be admitted to areas other than their normal place of work.

At the same time, the College has the duty and responsibility to ensure that those utilizing its facilities work and study in a safe, secure environment, and that their property and that of the College is safeguarded.

In an effort to both increase security and decrease access time, selected locations have been designated to be equipped with combination type locking devices. This will allow the competent authority of that area to issue access authority independently of Campus Safety by releasing combination code to those authorized to have access. Those locations include:

  • Clough Hall rooms 111, 312, 319, and 206;
  • Hassell Hall (Music Library);
  • King Hall (Phon-A-Thon Room);
  • Ohlendorf Hall room 421 (SUN Lab);
  • McCoy Theatre (Costume Room); and
  • The Payton Nalle Rhodes, Tower, room 326 (Lab).
  • Campus Safety will access exterior doors of buildings as requested for above interior access.

Accordingly, the following procedure is prescribed for access to campus buildings:

Access List: Students.

When students need to get into an academic or administrative building under the conditions described above, they must request authorization from the appropriate departmental representative (i.e., the faculty or staff member who is responsible for the area). The departmental representative must forward written authorization to the Campus Safety Office, where it will be kept on file. Authorizations may also be transmitted via computer e-mail, but telephoned or verbal authorizations cannot be accepted. The access authorization should include the student’s name, the area to which access is to be granted, day and time restrictions (if any), and the duration of the authorization. Access authorizations will be assumed to be for the current academic term unless stated otherwise.

Keys to academic and administrative areas will not be issued to students.

Access List: Faculty and Staff.

When faculty or staff need to enter an academic or administrative area under the conditions described above, they may request authorization from an appropriate departmental representative as described above. Alternatively, faculty and staff members may request that they be issued keys, subject to the Key Control Policy.

Access Procedure.

Persons who have been placed on the access list may personally appear at the Campus Safety Office to register and be admitted to the areas for which access is authorized. Alternatively, they may telephone Campus Safety and be met at the area/building by a representative of Campus Safety, if someone is available.

Persons granted access should notify Campus Safety when their business is completed, so that a record of occupancy may be maintained in the event of an emergency, and so that the area may be secured when it has been vacated.

Students working in an area when it is being secured at the end of the day must meet the requirements of the access control system in order to remain in the area. Persons who have gained access properly are not authorized to grant access to others. Any student not on the approved Access List will be required to leave the area.

Restricted Access.

Certain areas such as the Writing Center, the Computer Labs, and the Language Center are restricted and not subject to access authorizations except by certain individuals responsible for their operation.

On-Campus Solicitation.

College policy regarding on-campus solicitation prohibits door-to-door sales, sales meetings with groups, and, with very few exceptions, all of which must be approved by the Dean of Students, “setting up shop” on campus.

Salespeople may not meet with individual students on campus unless they have prearranged appointments. Because of past unpleasant experiences, members of the College community are advised to be wary of the following situations:

  • Anyone who asks for money in exchange for a product or service which he or she claims is endorsed by or connected with Rhodes. (Excluded are tuition, room, board, books, and fundraising-related services which obviously are College sponsored.)

  • Salespeople (particularly the very persistent ones) wanting names of students or permission to see students.